Part Time Program Specialist - Cultural Arts

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

Responsibilities and duties may include, but are not limited to, the following:

• Assist the Senior Program Specialist in supervising theater staff in concession operations and maintaining concession inventory.
• Assist the Senior Program Specialist in supervising the theater for performances and rentals.
• Report facility maintenance concerns to their Supervisor. 
• Assist Center Gallery artist receptions.
• Assist in the Cultural Arts office with art gallery and citywide special events that include but are not limited to Indigenous People’s Day, Nutcracker Tree Lighting, Volunteer Recognition Luncheon, Flag Day, and Children’s Festival.
• Assist the Cultural Arts Office with the process of managing the Poet Laureate. 
• Assist the Cultural Arts Office with implementing the Public Art Plan.
• Assists with contacting parties interested in participating in Pearson Park Amphitheatre Summer Series, renting the theatre, or exhibiting artwork at Center Gallery.
• Assists with contacting sound and lighting contractor to book crew and communicate rental/show needs.
• Process registration in the Department's program registration and facility reservation system to assist with fees, permits, refunds and deposits.
• Assist with preparing reports and records. 
• Follow a retention policy by maintaining accurate print and digital records of all bookings, transactions, refunds, emails, etc. 
• Assist in maintaining theater grounds, including power washing, watering, and planting.
• Ensure the safety of the public and staff at all times by inspecting, patrolling, monitoring, and instructing on the safe use of program facilities, equipment, and supplies; maintaining a safe, clean, and tidy environment; report unsafe conditions or illegal activities.
• Submit work orders and complete routine safety checklist audits and ladder inspections.
• Assist and participate in recreation services special events, including setting up and taking down equipment and materials and facilitating activities.
• Develop and prepare brochures, flyers, newsletters, and other materials; create marketing material with accurate programming information. Print, post, and distribute marketing materials with appropriate approvals. 
• Attend regular staff meetings; maintain positive working relationships with co-workers, other departments and outside agencies. 
• Supervise theater staff and assist in cleaning audience area, performer dressing room trailer, restrooms, break room, and storage areas.
• Assist in the recruitment and selection of staff and volunteers; provide training, orientation, and guidance to assigned staff; provide input to performance evaluations.
• Train staff and volunteers in work methods and relevant safety precautions.
• Assist in ordering supplies and materials for projects and activities; reserve needed buildings and equipment.
• Plan, organize, implement, lead, and assist in one or more recreation program, activities, and/or systems at one or multiple sites. 
• Plan, develop, and provide recreation program work; research excursion sites; communicate status of activities and services to appropriate personnel. 
• Monitor facility use; open, close, and secure buildings for events and assist in the supervision and preparation of the facility and amenities for patron use. 
• Act as a City representative, in person and over the phone, to patrons and the general public concerning questions, problems, concerns, and activities in the provision of recreation program operations, activities, and services. 
• Document all incidents involving injury, behavioral problems, and/or any unusual events; communicate as appropriate to supervisor, parents, and others. 
• Update and implement policies and procedures, including standard operating procedures for assigned programs and facilities. 
• Participate in ensuring compliance with relevant permitting and licensing laws and guidelines; maintain and update all records required by Federal, State, and local regulatory agencies; interpret and apply policies, procedures, laws, codes, and regulations; assist in education about the enforcement of rules and regulations; ensure adherence to rules and ordinances. 
• Administer basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) as necessary. 
• Perform related duties and responsibilities as required.

WHEN ASSIGNED TO TREE POWER PROGRAM:

• Set appointments, coordinate homeowner participation and instruct residents on proper care and maintenance of trees. 
• Meet residents/owners at their properties to conduct audits and help them select the right trees for the site; distribute follow up information to residents. 
• Organize and/or perform tagging, moving, watering, delivering, and planting trees.

Experience and Training Guidelines:  Any combination of experience and training that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities are as follows:

Experience:  Two (2) years of experience related to the recreation or tree power programs to which assigned. Experience supervising staff and working with the public desirable. 

Knowledge of:  

• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors and City staff. 
• Basic principles of employee and volunteer supervision and training; principles, practices, and service delivery needs related to the program area(s) to which assigned. 
• Procedures for planning, implementing, and maintaining a variety of recreation and leisure activities and programs; recreational, cultural, age-specific, and social needs of the community. 
• Applicable Federal, State, and local laws, regulations, codes, and guidelines related to the program area and facilities to which assigned. 
• Recreation site management and oversight; safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods; applicable safety precautions and procedures related to the program area(s) and facilities to which assigned. 
• Principles and practices of basic public relations techniques. 
• Principles and procedures of record keeping, cash handling, and report preparation; business arithmetic and statistical techniques. 
• Modern office practices, methods, computer equipment and computer applications. 
• English usage, spelling, vocabulary, grammar, and punctuation. 
• Techniques for effectively dealing with individuals of various ages, various socio-economic and ethnic groups, and effectively representing the City in contacts with the public.

Ability to:
  

• Plan, oversee, implement, and coordinate assigned recreation program operations and activities, as well as staff, contractors, and volunteers. 
• Plan and prepare recreation activities, reports, and other related program materials. 
• Understand the organization and operation of recreation programs and facilities necessary to assume assigned responsibilities. 
• Interpret, apply, explain, and ensure compliance with applicable Federal, State, and local policies, procedures, laws, and regulations. 
• Work independently while supervising facilities and user groups. 
• Understand, interpret, and apply facility use policies and procedures. 
• Provide courteous assistance to facility patrons. 
• Lift and move tables and chairs and arranging facilities for community events and/or meetings. 
• Handle rescues, medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR). 
• Maintain facilities and equipment in a clean, safe, and secure manner. 
• Learn and operate the CivicRec registration information system. 
• Operate modern office equipment including computer equipment and software programs. 
• Maintain accurate logs, records, and basic written records of work performed. 
• Use English effectively to communicate in person, over the telephone, and in writing. 
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines. 
• Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.

License/Certification Required: Possession of a valid California Driver's License by date of appointment.
   

Note: Possession of a current (less than two years) tuberculosis clearance slip by date of appointment. Fingerprinting at the time of hire is a state-mandated requirement for all employees having direct contact with minors.

This is a part-time position usually averaging 15-20 hours per week.  A minimum number of hours is not guaranteed.

    IMPORTANT APPLICATION INFORMATION AND INSTRUCTION  

Applications will be accepted on a continuous basis until a sufficient number of qualified applications have been received. The deadline for the first review of applications is on Tuesday, November 5, 2024 at 5:00PM.  Applicants are encouraged to apply early. Applicants that apply after the first review are not guaranteed to be considered for this recruitment. This recruitment may close at any time without notice after the first review date.  

 The selection process will consist of a minimum of skills examination and oral interview. 

 The eligibility list established from this recruitment may also be used to fill the current and/or additional vacancies throughout the City. 

 Candidates must be specific and complete in describing their qualifications for this position.  Failure to state all pertinent information may lead to elimination from consideration.  Stating "See Resume" is not an acceptable substitute for a completed application.   

 The successful candidate will be required to undergo a reference / background check (to include a conviction record) and pass a post-offer pre-employment medical examination (which will include a drug/alcohol screening).  The City of Anaheim utilizes E-Verify and new employees must provide documentation to establish both identity and work authorization. 

 Communication regarding your application and/or status will be sent to the email address listed on your application.  Please check your email regularly throughout the recruitment process as you will not receive communications by any other method.  

Equal Opportunity Employer

Salary : $18 - $21