Office Support Assistant – Parks Seasonal

Job Description

Parks & Recreation

Office Support Assistant – Parks Seasonal

Posting Expires: Open Until Filled

Salary: $17.00 hourly

General Description And Classification

Standards Performs general administrative and clerical duties in support of the department director or coordinator within an assigned department.

Duties include, but are not limited to: preparing, reviewing, disseminating and/or filing routine correspondence, documents and reports; assisting the public, public officials, departmental and other City personnel with various requests; answering the telephone; and greeting visitors.

Supervision Received

Works under minimal supervision; can set own work sequence and pace within process/department limitations.

Essential Duties & Responsibilities

These are typical responsibilities for this position and should not be construed as exclusive or all inclusive. May perform other duties as assigned.

Performs receptionist, general administrative and clerical duties.

Opens, sort and distributes incoming mail; prepares and deposits outgoing mail. Staffs the office at all times unless otherwise directed; substitutes for co-workers in temporary absence of same.

Maintains office supplies, inventory, and orders items for restocking.

Handles routine requests for information, records and other resources directly, relieving supervisor of administrative details; provides clerical support for the division.

Receives, reviews, routes and/or processes various forms, requests and reports, files, records and documents from the public and/or other departments. Researches and locates records using computer system or manually; resolves problems in searching and recovering lost, missing and/or any other particular report or file.

Attends meetings, seminars and training sessions as required to remain knowledgeable of departmental operations, to promote improved job performance and to stay current with changing state/municipal policies, codes and laws.

Decision Making Uses independent judgment in routine situations. Leadership Provided Provides guidance and training as required to lower level, interns, temporary employees, etc.

Knowledge, Skills & Abilities

This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully. It is not an exhaustive list.

Knowledge of administrative procedures and methods as required in the performance of duties.

Skill in communicating with supervisors, staff members and the general public. Ability to compile, organize, prepare and maintain an assortment of records and reports.

Qualifications

Education and Experience

High school diploma or General Equivalency Diploma (GED).

1 year of clerical experience required; or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for this job.

Applicants must pass a written, clerical test.

Preferred Education & Experience

Associates degree in business administration or related area and 2-3 years' of experience in progressively responsible clerical role preferred.

Licensures and Certifications

None required.

Essential Capabilities And Work Environment

Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job.

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