What are the responsibilities and job description for the Assistant to the City Manager position at City of Aubrey (TX)?
JOB
GENERAL SUMMARY: This position is responsible for providing support to the City Manager by providing a variety of specialized complex administrative work and research while exercising autonomy and sound judgment over assigned tasks. This position is also responsible for developing, managing, and integrating the city’s communications and media initiatives into a cohesive effort that conveys a consistent message in support of the city’s mission, strategic goals, and objectives.
EXAMPLE OF DUTIES
Supports the City Manager with various meetings, monitoring any pending items and keeping the City Manager informed about projects and issues of importance to the City Council. Provides the City Manager with accurate and timely information to support decision-making and policy direction.Conducts complex and sensitive administrative, operational, and management analyses, studies, and research projects including those involving City-wide issues, programs, policies, and procedures; selects, adapts, and applies appropriate research and statistical techniques; gathers and analyzes data and information from various sources on a variety of specialized topics.Manages special projects and ensures implementation of programs developed and initiated by the City Manager. May direct the development of programs to address citizen needs to include citizen involvement. Coordinates with Department Heads or other appropriate parties to respond to citizen inquiries.Encourages and leads collaboratively in seeking new ways to share resources, ideas, and best practices to optimize city-wide service delivery.Performs both assigned and independent staff work, skilled administrative and operational duties, such as preparation of reports, feasibility studies, complex research projects, grant writing, program development, and meetings.Drafts letters, memorandums, and other necessary documents for the City Manager.Assists the City Secretary with postings for various meetings.Develops and implements communication and marketing plans and strategies, ensuring high-quality and creative campaigns for the City.Creates, coordinates, and monitors press and social media presence, maximizing opportunities for impact.Coordinates and markets city-wide events and any community programs that will generate a positive impact and enrich the lives of our community members and visitors.Manages the City's various pages by developing and posting content, while maintaining a consistent writing style, voice, and branding across platforms. Develops shareable content-driven stories, posts, and live shots for social media, websites, and other media platforms. Creates visually appealing content, to increase engagement on social media. Monitors and engages with the audience, responding to comments and messages promptly.Collaborates cross-departmentally to develop stories and to support communications needs of the institution including writing, editing, proofing, and signoff.Develops an annual marketing plan that includes advertising, social media, mail, publications, and recruitment/outreach.Develops, monitors, and maintains traditional and digital media content on City platforms including but not limited to newsletters, social media, websites, and Microsoft SharePoint.Develops the City’s brand style guide and associated marketing materials in alignment with the City’s strategic plan and Mission and Values to ensure consistent branding across all marketing materials, communication channels, signage, vehicles, etc. Identifies, researches, introduces, and assess new marketing tools. Develops strategic internal communication strategies to keep constituents informed and engaged.Utilizes Adobe Creative Suite for graphic design and photography/videography editing.Seeks out new avenues to better serve all City departments in engaging employees and citizens.Develops and maintains excellent relationships across the range of our stakeholders. Monitors and restocks office supplies and materials. Orders applicable supplies and materials as directed. Orders and sets up food and drinks for all City Council meetings and other meetings as needed. Performs general clerical duties such as typing, filing, data entry/retrieval, daily operating procedures, directing calls and visitors, answering questions and providing information to the public, receiving and responding to citizen concerns, and/or referring to the appropriate department.Assists with preparing for and photographing various City events.Performs other duties and projects as assigned.
SUPPLEMENTAL INFORMATION
Work is performed indoors in an office setting. Work is sedentary, requiring the ability to remain in a stationary position most of the time. Ability to operate a computer and other office productivity machinery is required. Repetitive finger movement, repetitive twisting, or pressure involving wrists or hands is required. Frequently communicates with citizens and coworkers and must be able to exchange accurate information in these situations. Occasionally moves about inside the office to access file cabinets, office machinery, etc. The position requires working late or on the weekend for special events and meetings.
GENERAL SUMMARY: This position is responsible for providing support to the City Manager by providing a variety of specialized complex administrative work and research while exercising autonomy and sound judgment over assigned tasks. This position is also responsible for developing, managing, and integrating the city’s communications and media initiatives into a cohesive effort that conveys a consistent message in support of the city’s mission, strategic goals, and objectives.
EXAMPLE OF DUTIES
Supports the City Manager with various meetings, monitoring any pending items and keeping the City Manager informed about projects and issues of importance to the City Council. Provides the City Manager with accurate and timely information to support decision-making and policy direction.Conducts complex and sensitive administrative, operational, and management analyses, studies, and research projects including those involving City-wide issues, programs, policies, and procedures; selects, adapts, and applies appropriate research and statistical techniques; gathers and analyzes data and information from various sources on a variety of specialized topics.Manages special projects and ensures implementation of programs developed and initiated by the City Manager. May direct the development of programs to address citizen needs to include citizen involvement. Coordinates with Department Heads or other appropriate parties to respond to citizen inquiries.Encourages and leads collaboratively in seeking new ways to share resources, ideas, and best practices to optimize city-wide service delivery.Performs both assigned and independent staff work, skilled administrative and operational duties, such as preparation of reports, feasibility studies, complex research projects, grant writing, program development, and meetings.Drafts letters, memorandums, and other necessary documents for the City Manager.Assists the City Secretary with postings for various meetings.Develops and implements communication and marketing plans and strategies, ensuring high-quality and creative campaigns for the City.Creates, coordinates, and monitors press and social media presence, maximizing opportunities for impact.Coordinates and markets city-wide events and any community programs that will generate a positive impact and enrich the lives of our community members and visitors.Manages the City's various pages by developing and posting content, while maintaining a consistent writing style, voice, and branding across platforms. Develops shareable content-driven stories, posts, and live shots for social media, websites, and other media platforms. Creates visually appealing content, to increase engagement on social media. Monitors and engages with the audience, responding to comments and messages promptly.Collaborates cross-departmentally to develop stories and to support communications needs of the institution including writing, editing, proofing, and signoff.Develops an annual marketing plan that includes advertising, social media, mail, publications, and recruitment/outreach.Develops, monitors, and maintains traditional and digital media content on City platforms including but not limited to newsletters, social media, websites, and Microsoft SharePoint.Develops the City’s brand style guide and associated marketing materials in alignment with the City’s strategic plan and Mission and Values to ensure consistent branding across all marketing materials, communication channels, signage, vehicles, etc. Identifies, researches, introduces, and assess new marketing tools. Develops strategic internal communication strategies to keep constituents informed and engaged.Utilizes Adobe Creative Suite for graphic design and photography/videography editing.Seeks out new avenues to better serve all City departments in engaging employees and citizens.Develops and maintains excellent relationships across the range of our stakeholders. Monitors and restocks office supplies and materials. Orders applicable supplies and materials as directed. Orders and sets up food and drinks for all City Council meetings and other meetings as needed. Performs general clerical duties such as typing, filing, data entry/retrieval, daily operating procedures, directing calls and visitors, answering questions and providing information to the public, receiving and responding to citizen concerns, and/or referring to the appropriate department.Assists with preparing for and photographing various City events.Performs other duties and projects as assigned.
SUPPLEMENTAL INFORMATION
Work is performed indoors in an office setting. Work is sedentary, requiring the ability to remain in a stationary position most of the time. Ability to operate a computer and other office productivity machinery is required. Repetitive finger movement, repetitive twisting, or pressure involving wrists or hands is required. Frequently communicates with citizens and coworkers and must be able to exchange accurate information in these situations. Occasionally moves about inside the office to access file cabinets, office machinery, etc. The position requires working late or on the weekend for special events and meetings.
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