Project Manager

Description Summary

Expectation of Job Duties

• Plans, designs, develops, organizes and oversees multiple highly complex projects and programs, such as property management, housing programs, storm water programs, and other environmental, redevelopment and economic development programs and projects.
• Assists in developing goals, objectives, policies, procedures, work standards and administrative control systems; manages program budgets; oversees or participates in committees formed for these programs; receives, reviews and organizes program applications;
• Acts as the liaison between the City and outside agencies and vendors and presents committees’ recommendations to the City Council.
• Coordinates, oversees and performs professional-level administrative work in such areas as budget development, financial administration and reporting, grants application development and oversight, purchasing, contract administration, management analysis, project management, public information and program evaluation;
• Leads in the development and implementation of key departmental and City projects related to the goals and functions of the department.
• Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to projects and programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations.
• Conducts a variety of analytical and operational studies, research, and statistical analyses on administrative, fiscal, personnel, public policy, and operational problems or issues regarding departmental and programmatic activities; evaluates alternatives, makes recommendations and assists with the implementation of procedural, administrative and/or operational changes after approval; monitors legislation and analyzes proposed legislation.
• Serves as a liaison with employees, public, and private organizations, community groups and other organizations; provides information and assistance to the public regarding the assigned projects and programs and services; receives and responds to complaints, violations, and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• May assist in the development and reporting of alternate funding sources and ensures that Federal, State, City and funding agency and City accounting and reporting requirements and applicable laws, requirements, regulations and professional accounting practices are met.
• Prepares and submits City Manager and City Council agenda reports and various other commission, committee and staff reports, resolutions, ordinances and correspondence regarding assigned activities.
• Confers with other management staff regarding provision of administrative and support services, including contracts, agreements and grant reporting.
• Prepares or assists in the preparation of requests for proposals and bids and administers consultant contracts.
• Maintains accurate records, databases, and files; develops storage of records and retention schedules.
• Assists with and coordinates and organizes special events; provides public relations, outreach and education programs to the community.
• Communicates orally, in writing or through graphic representations and statistical summaries with colleagues, managers, employees, the public, organized employee groups and representatives of various organizations.
• May participate in the selecting, training, motivating and evaluating of assigned staff; provide or coordinate staff training; work with employees to correct deficiencies.
• May direct the work activities of assigned clerical and technical personnel; prioritize and coordinate work assignments; review work for accuracy; recommend improvements in workflow, procedures and use of equipment and forms.
• May be responsible for development and supervision of capital improvement projects.
• Performs other duties as assigned.

Knowledge, Skills & Abilities

• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Principles and practices of municipal government management.
• Basic principles, practices and procedures of budgeting, funding sources and grant funds disbursement.
• Project and/or program management, analytical processes and report preparation techniques; municipal programs such as, but not limited to, purchasing, personnel, grant administration, risk management, finance, budgeting, and other related governmental programs.
• Organizational and management practices as applied to the analysis, evaluation, development and implementation of programs, policies and procedures.
• Basic principles and practices of public administration as applied to operational unit and program administration.
• Research and reporting methods, techniques and procedures.
• Sources of information related to a broad range of municipal programs, services and administration.
• Applicable Federal, State, and local laws, codes, regulations, and procedures.
• Public relations techniques.
• Principles and practices of public agency budget development and administration and sound financial management policies and procedures.
• Techniques of contract administration.
• Modern office practices, methods and computer equipment.
• Business letter writing and the standard format for reports and correspondence.
• Record keeping principles and procedures.
• Computer applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for dealing effectively with the public, vendors, contractors and City staff, in person and over the telephone.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups and various business, professional, educational, regulatory and legislative organizations.
• Techniques for providing a high level of customer service to public and City staff, in person and over the telephone.
• Techniques, laws and regulations for planning, organizing, conducting and evaluating training programs.

• Supervise, select, train, motivate, and evaluate the work of staff.
• Assist in the development of goals, objectives, policies, procedures and work standards for the department.
• Organize and prioritize a variety of complex programs and projects.
• Coordinate and oversee departmental and programmatic administrative, project management, budgeting and fiscal reporting activities.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.
• Plan and conduct effective management, administrative and operational studies.
• Plan, organize, and carry out assignments from management staff with minimal direction.
• Interpret, apply and explain complex Federal, State, and local laws, codes, regulations, departmental policies and procedures.
• Conduct research on a wide variety of administrative topics, including grant funding, contract feasibility, budget and staffing proposals, and operational alternatives.
• Analyze, interpret, summarize and present administrative and technical information and data in an effective manner.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Organize, direct, and coordinate the work of assigned professional, administrative, and clerical staff, depending on assignment.
• Direct the work of contract consultants on a program or project basis.
• Understand the organization and operation of the assigned department and of outside agencies as necessary to assume assigned responsibilities.
• Prepare clear and effective financial, statistical, narrative, informational and educational reports, correspondence, policies, procedures and other written material.
• Make accurate arithmetic, financial and statistical computations.
• Effectively conduct meetings and make presentations to various groups.
• Analyze situations and identify pertinent problems/issues; collect relevant information; evaluate realistic options; and recommend/implement appropriate course of action.
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Enter and retrieve data from a computer with sufficient speed and accuracy.
• Use English effectively to communicate in person, over the telephone and in writing.
• Use tact, initiative, prudence and independent judgment within general policy, procedural and legal guidelines.
• Establish and maintain effective working relationships with those contacted in the course of the work.
• File materials alphabetically, chronologically, and numerically.

Requirements

Education and Experience:

• Equivalent to graduation from an accredited four-year college or university with major coursework in business or public administration, accounting, economics, or a field related to the assigned program area(s), and
• Five (5) years of professional-level programmatic, special projects, and related administrative support experience, with
• Two (2) years supervisory experience.

Important Note: Please make sure it is absolutely clear in your application exactly how you meet the minimum qualifications/requirements listed above. Applications that do not appear to meet the minimum qualifications will not move forward in the recruitment process.

City of Eureka's Commitment to Inclusion and Belonging

We envision an inclusive community where everyone’s fundamental needs are met, where our employees respect and celebrate all walks of life, where everyone can grow and thrive, as we work with integrity for the good of Eureka. Our mission is to meet the needs of Eureka residents, businesses and visitors by providing services and making decisions that are socially, fiscally and environmentally responsible, creating a workplace that values growth, inclusion and empathy for
all.

Disaster Service Worker

All City of Eureka employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker related training as assigned and to return to work as ordered in the event of an emergency.

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The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin
may be modified or revoked. The City of Eureka is an Equal Opportunity Employer, and does not discriminate on the basis
of handicap status in the admission, access to, treatment, or employment for its programs, or activities, whether funded by
the City or by grants. Women, persons with disabilities, and minorities are encouraged to apply. In accordance with the
Americans with Disabilities Act (ADA), the Human Resources Department will make reasonable efforts in the examination process to accommodate people with special physical or mental requirements. If you have special needs, please call (707) 441-4124 prior to the examination date. When indicating you have a special need, one of the following definitions will apply to you. A disabled person is anyone who: (1) has a physical or mental impairment which substantially limits one or more major life activities: i.e., walking, seeing, hearing, speaking, working or learning; or (2) has a record of such impairment; or (3) is regarded as having such an impairment.