What are the responsibilities and job description for the Accounting Technician - AP/AR position at City of Lakeville?
JOB
The City of Lakeville is looking for an Accounting Technician - AP/AR to join our team! This position handles a wide range of accounting tasks. From customer service inquiries to complex financial reconciliations, you'll ensure finances are accurate and efficient. You'll work closely with various departments to resolve discrepancies, process payments, and maintain financial records. Your attention to detail and strong communication skills will be essential in this role. In this position, some of your responsibilities include: Processing invoices and paymentsReconciling accounts receivable and payableMaintaining financial records and reportsProviding exceptional customer serviceAnticipated hiring range: $29.41 - $31.66 per hour2025 salary range: $29.41 - $38.06 per hourAbout the City of LakevilleNestled amongst numerous lakes and an extensive park system, spanning over 1,848 acres, Lakeville offers a vibrant lifestyle across its 38.2 square miles. As one of the fastest growing cities in Minnesota, and the largest within Dakota County, our population is booming- reaching an estimated 73,000 residents. The City's diverse community is served by three school districts (Lakeville, and portions of Rosemount and Farmington) and boasts a thriving business landscape, with a robust industrial park and several big-box retailers.
EXAMPLE OF DUTIES
Responds to customer inquiries on the phone, in person, via email, reviews customer accounts and answers questions. Handles customer inquiries and complaints regarding utility service and charges as a backup and all accounts payable requests. Maintains accounts payable system based on information received. Establishes new vendors, updates existing vendors for ownership and other changes. Reviews all invoices, purchase orders, approval to pay, account coding and to ensure payments are made in a timely manner and verify payments are in accordance with purchasing policy guidelines. Audit mileage reimbursements and travel authorizations. Coordinate with department heads and supervisors to resolve discrepancies in account coding accuracy, appropriate authorization and timeliness of payments. Contact vendors to coordinate and resolve discrepancies in invoices and credit memos.Process all claims for payment for the City of Lakeville as well as Lakeville Arenas, Dakota 911, Lakeville Fire Relief and other organizations for which the City is the fiscal agent. Determine if use tax should be paid on any invoices. Prepare checks for mailing and scan all supporting information into LaserFiche and file according to records retention guidelines. Prepare ACH positive pay files to be submitted to bank and enter all electronic payments via accounts payable system.Department contact for P-card receipt imaging questions, sales tax questions, password resets, general reporting and card usage questions. Monthly statement general ledger file upload into financial accounting software. Receipt file download from bank portal and upload into LaserFiche and file according to records retention guidelines.Process all bills, adjustments, invoices, payments, and bank deposits in compliance with financial policies and procedures. Reconcile accounts receivable ledgers to ensure all payments are accounted for and properly posted. Verify discrepancies and resolve customer billing issues.Reconcile escrow balances and maintain letters of credit (LOC) balances.Tracks and maintains various sub ledgers and spreadsheets. Assembles accounts receivable related information as needed for City staff. Maintains records in compliance with records retention guidelines and internal policies.Prepare daily AR and miscellaneous cash receipts for income received. Scan cash receipts and supporting documentation into Laserfiche and file according to records retention guidelines.Maintain and file titles for all city vehicles when purchased and sold.Maintain organized filing system including all necessary supporting documentation.Prepare monthly sales tax report, file and pay sales and fuel tax to the Minnesota Department of Revenue. Prepare monthly lodging tax and reconcile to general ledger.Prepare and distribute 1099s at year end within the timelines established by the IRS. Determine which vendors should receive a 1099 form and determine what type of expenditures should be included on the 1099 following IRS guidelines.Process and submit unclaimed property information per Minnesota Commerce Department.Complete credit applications and form ST-3 for new vendors as needed.Maintain and provide recommendations to internal financial controls and financial policies.Performs other duties as are consistent with the tasks of the position and as may be assigned by the City.Relationships and ContactsUnder the immediate general and technical supervision of the Assistant Finance DirectorCommunicate and work effectively with personnel from Finance department as well as other city departments and outside vendors and consultants.Responds to requests, inquiries, or concerns and delivers customer service in a manner that is positive, respectful and reflects the culture that is described in Envision Lakeville.Knowledge/Skills/AbilitiesConsiderable knowledge and ability to adapt to automated financial systems and broad range of personal computer applications.Knowledge of State Statutes and regulations regarding disbursements, sales and use tax.Possess excellent oral, written and organizational skills. Ability to maintain open communications with all departmental staff and other key individuals.Physical Requirements and Working ConditionsThis work is sedentary and requires little to no exertion of force;Work regularly requires sitting, using hands to finger, handle or feel and repetitive motions and occasionally requires walking and speaking or hearing;Work has standard vision requirements;Vocal communication is required for expressing or exchanging ideas by means of the spoken word;Hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzingwritten or computer data;Work is generally in a moderately noisy location (e.g. business office, light traffic).
SUPPLEMENTAL INFORMATION
ENVISION LAKEVILLEPAST - PRESENT - FUTURE VISION STATEMENT"We envision a thriving, multi-generational community where families, friends, and neighbors connect, live, learn, work, and play. Great schools; a diverse local economy; exceptional parks, trails, and recreational opportunities; vibrant social and cultural institutions; safe neighborhoods; and responsive and cost-effective public services together create a place we are proud to call home."COMMUNITY VALUESDiversified Economic DevelopmentGood Value for Public ServicesSafety Throughout the CommunityDesign that Connects the CommunityHigh Quality EducationA Home for All Ages and Stages of LifeA Sense of Community and BelongingAccess to a Multitude of Natural Amenities and Recreational OpportunitiesSTRATEGIC PRIORITIESIncrease Economic SustainabilitySupport High Quality EducationDevelop a Community of ChoiceCultivate a Sense of CommunityProvide Services that Add Value
The City of Lakeville is looking for an Accounting Technician - AP/AR to join our team! This position handles a wide range of accounting tasks. From customer service inquiries to complex financial reconciliations, you'll ensure finances are accurate and efficient. You'll work closely with various departments to resolve discrepancies, process payments, and maintain financial records. Your attention to detail and strong communication skills will be essential in this role. In this position, some of your responsibilities include: Processing invoices and paymentsReconciling accounts receivable and payableMaintaining financial records and reportsProviding exceptional customer serviceAnticipated hiring range: $29.41 - $31.66 per hour2025 salary range: $29.41 - $38.06 per hourAbout the City of LakevilleNestled amongst numerous lakes and an extensive park system, spanning over 1,848 acres, Lakeville offers a vibrant lifestyle across its 38.2 square miles. As one of the fastest growing cities in Minnesota, and the largest within Dakota County, our population is booming- reaching an estimated 73,000 residents. The City's diverse community is served by three school districts (Lakeville, and portions of Rosemount and Farmington) and boasts a thriving business landscape, with a robust industrial park and several big-box retailers.
EXAMPLE OF DUTIES
Responds to customer inquiries on the phone, in person, via email, reviews customer accounts and answers questions. Handles customer inquiries and complaints regarding utility service and charges as a backup and all accounts payable requests. Maintains accounts payable system based on information received. Establishes new vendors, updates existing vendors for ownership and other changes. Reviews all invoices, purchase orders, approval to pay, account coding and to ensure payments are made in a timely manner and verify payments are in accordance with purchasing policy guidelines. Audit mileage reimbursements and travel authorizations. Coordinate with department heads and supervisors to resolve discrepancies in account coding accuracy, appropriate authorization and timeliness of payments. Contact vendors to coordinate and resolve discrepancies in invoices and credit memos.Process all claims for payment for the City of Lakeville as well as Lakeville Arenas, Dakota 911, Lakeville Fire Relief and other organizations for which the City is the fiscal agent. Determine if use tax should be paid on any invoices. Prepare checks for mailing and scan all supporting information into LaserFiche and file according to records retention guidelines. Prepare ACH positive pay files to be submitted to bank and enter all electronic payments via accounts payable system.Department contact for P-card receipt imaging questions, sales tax questions, password resets, general reporting and card usage questions. Monthly statement general ledger file upload into financial accounting software. Receipt file download from bank portal and upload into LaserFiche and file according to records retention guidelines.Process all bills, adjustments, invoices, payments, and bank deposits in compliance with financial policies and procedures. Reconcile accounts receivable ledgers to ensure all payments are accounted for and properly posted. Verify discrepancies and resolve customer billing issues.Reconcile escrow balances and maintain letters of credit (LOC) balances.Tracks and maintains various sub ledgers and spreadsheets. Assembles accounts receivable related information as needed for City staff. Maintains records in compliance with records retention guidelines and internal policies.Prepare daily AR and miscellaneous cash receipts for income received. Scan cash receipts and supporting documentation into Laserfiche and file according to records retention guidelines.Maintain and file titles for all city vehicles when purchased and sold.Maintain organized filing system including all necessary supporting documentation.Prepare monthly sales tax report, file and pay sales and fuel tax to the Minnesota Department of Revenue. Prepare monthly lodging tax and reconcile to general ledger.Prepare and distribute 1099s at year end within the timelines established by the IRS. Determine which vendors should receive a 1099 form and determine what type of expenditures should be included on the 1099 following IRS guidelines.Process and submit unclaimed property information per Minnesota Commerce Department.Complete credit applications and form ST-3 for new vendors as needed.Maintain and provide recommendations to internal financial controls and financial policies.Performs other duties as are consistent with the tasks of the position and as may be assigned by the City.Relationships and ContactsUnder the immediate general and technical supervision of the Assistant Finance DirectorCommunicate and work effectively with personnel from Finance department as well as other city departments and outside vendors and consultants.Responds to requests, inquiries, or concerns and delivers customer service in a manner that is positive, respectful and reflects the culture that is described in Envision Lakeville.Knowledge/Skills/AbilitiesConsiderable knowledge and ability to adapt to automated financial systems and broad range of personal computer applications.Knowledge of State Statutes and regulations regarding disbursements, sales and use tax.Possess excellent oral, written and organizational skills. Ability to maintain open communications with all departmental staff and other key individuals.Physical Requirements and Working ConditionsThis work is sedentary and requires little to no exertion of force;Work regularly requires sitting, using hands to finger, handle or feel and repetitive motions and occasionally requires walking and speaking or hearing;Work has standard vision requirements;Vocal communication is required for expressing or exchanging ideas by means of the spoken word;Hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzingwritten or computer data;Work is generally in a moderately noisy location (e.g. business office, light traffic).
SUPPLEMENTAL INFORMATION
ENVISION LAKEVILLEPAST - PRESENT - FUTURE VISION STATEMENT"We envision a thriving, multi-generational community where families, friends, and neighbors connect, live, learn, work, and play. Great schools; a diverse local economy; exceptional parks, trails, and recreational opportunities; vibrant social and cultural institutions; safe neighborhoods; and responsive and cost-effective public services together create a place we are proud to call home."COMMUNITY VALUESDiversified Economic DevelopmentGood Value for Public ServicesSafety Throughout the CommunityDesign that Connects the CommunityHigh Quality EducationA Home for All Ages and Stages of LifeA Sense of Community and BelongingAccess to a Multitude of Natural Amenities and Recreational OpportunitiesSTRATEGIC PRIORITIESIncrease Economic SustainabilitySupport High Quality EducationDevelop a Community of ChoiceCultivate a Sense of CommunityProvide Services that Add Value
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