Recreation Events Supervisor

Summary

WORKING FOR THE CITY OF MCKINNEY
Working for the City of McKinney is more than a job. It is an opportunity to make a meaningful difference in the lives of others. It is also an opportunity to have a hand in the development of one of the fastest growing communities in the nation. Proudly recognized on the Top Workplaces USA list by USA TODAY, our team is dedicated to making McKinney one of the best places to work, live, and raise a family. That’s why we exist. Join us and start making a difference today.

OUR CORE VALUES
City of McKinney employees work hard and at a very fast pace. However, we also look after and support one another. All of us are guided by four employee-inspired values – Respect, Integrity, Service, and Excellence (RISE). We are also supported by servant-based leaders who foster and support a healthy, family-oriented culture. All new employees are expected to embrace and live by our core values and commit to helping us sustain our exceptional work environment as a High Performance Organization (HPO).

SUMMARY OF POSITION
Under general supervision by the Director, the purpose of the position is to direct Parks and Recreation Department’s community wide special events. Position is responsible for planning, organizing, implementing, directing, and evaluating a diverse range of special events. Performs administrative functions such as preparing the special events annual budget. Develops themes and comprehensive, documented event plans for festivals, events, and community promotion programs. Performs related work as required.

Essential Functions/Knowledge, Skills, & Abilities

GENERAL EXPECTATIONS FOR ALL EMPLOYEES
In order for us to continue to achieve our primary function of making McKinney a better place to live, work, and raise a family, we hold these expectations for all employees.

• Learn and demonstrate an understanding of how team, department, and City goals are interconnected.
• Contribute to a positive work culture.
• Maintain regular and reliable attendance.
• Ability to assess his/her work performance or the work performance of the team.
• Contribute to the development of others and/or the working unit or overall organization.
• Ability and willingness to work as part of a team, to demonstrate team skills, and to perform a fair share of team responsibilities.
• Ability to continuously learn and develop through a mix of internal and external training opportunities, and if applicable, encourage subordinates to do the same.

• Directly supervises Event Coordinator position to include assigning work, approving time, coaching, hiring, discharging, and conducting performance evaluations.
• Works with the day of event staff, volunteers, and contracted personnel, by providing guidance and leadership while performing the job responsibilities for the success of the event.
• Manages the overall development, planning, design, timeline, and execution of events.
• Works closely with vendors, volunteers, community groups and other City departments to further event objectives.
• Oversees procurement processes to secure annual contracts for equipment, services, rentals of supplies and equipment, and items related to event production.
• Negotiates terms and conditions of contracts.
• Develops the operations of events from pre-event to post to include site layout/map creation, marking of the site for production, and vendor coordination.
• Prepares, distributes, and processes all applications for food, activity and arts/craft vendors. Ensures payment is received and proper food permits are secured.
• Responsible for special event revenues and expenditures. Collects fees/charges and prepares revenue reports. Makes deposits of revenue as needed as per the City policy.
• Develops budgets for each event to determine an overall budget. Closely monitor to ensure costs are within the approved budget amount.
• Performs various public relations functions in promoting special events.
• Maintains accurate inventory of event supplies and replace items as needed.
• Collaborates with Communications and Marketing to produce event flyers, brochures, calendars, posters, news releases, newsletters and advertising on social media, newspaper, and radio.
• Ensures safety and security of patrons, staff, and facility.
• Assists with the Special Event Permit Committee for City.
• Complies with all written City policies and procedures.
• Adheres to assigned work schedule as outlined in City and department attendance policies and procedures.

• Perform other duties as assigned or directed.

• Ability to embrace and embody the City’s core values of Respect, Integrity, Service, and Excellence (R.I.S.E.).
• Ability to communicate effectively with peers, supervisors, subordinates, and people to whom service is provided.
• Ability to produce desired work outcomes, including quality, quantity, and timeliness.
• Ability to plan and organize work, time, and resources, and if applicable, that of subordinates.
• Ability to drive a golf cart, operate a radio, and basic event related operations.
• Ability to problem solve and provide solutions for both guests and vendors during events.
• Ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
• Ability to apply principles of influence systems, such as motivation, incentive, and leadership. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.
• Ability to drive to and from destinations utilizing a city vehicle.
• Ability to work in a team environment; contribute as a team member or individually, and treat co-workers, subordinates, and customers with respect.
• Builds professional relationships with internal staff, community organizations, vendors, volunteers, partners/sponsors, and customers.
• Offers flexibility and adaptability, especially during times of change.
• Communicates effectively both orally and in writing with attention to detail.

Required Qualifications

MINIMUM QUALIFICATIONS
Any work related experience resulting in acceptable proficiency levels in the below Minimum Qualifications may be an acceptable substitute.

Bachelor’s degree with course work emphasis in Recreation Administration; supplemented by two (2) years previous experience and/or training that includes special events with supervisor experience; or an equivalent combination of education, training, and experience.

CONDITIONS OF EMPLOYMENT

• Must have Class C Texas Driver’s License.
• Must pass a drug screen and background check.

Physical Demands/Supplemental

PHYSICAL DEMANDS
Between one-thirds and two-thirds of on-the-job time requires: Standing; Walking; Sitting; Talking and Hearing. Less than one-third of on-the-job time requires: Using one’s hands to touch, handle or feel objects; Reaching; Climbing/Balancing; Stooping/Kneeling; Tasting/Smelling. The ability to lift and / or exert force up to twenty-five (25) pounds may be necessary.

WORK ENVIRONMENT
There is some exposure to outdoor weather conditions. The noise level in the work environment is usually moderate but at times could be loud due to entertainment and large speaker systems.

The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

The City of McKinney is an equal opportunity employer (EOE) committed to an alcohol / drug free workplace and to providing equal opportunities regardless of age, race, color, gender, religion, national origin, marital status, veteran status, disability or any other legally protected status.

The City offers a full complement of benefits:

Health Insurance

• Medical, Dental, Vision Insurance
• Health Savings Account (HSA), Flexible Spending Medical and Childcare Account (FSA)
• Mental Health Care and Employee Assistance Program (EAP)
• City-paid and Voluntary Life Insurance
• City-paid and Voluntary Long Term Disability Insurance
• Supplemental Insurance through Aflac

• Legal Services through Legal Shield
• Tuition Reimbursement (up to $10,000 per year)
• Wellness Program (earn up to $600 per year)

• Texas Municipal Retirement System (TMRS)
  • Mandatory 7% employee contribution
  • City match 2:1
  • 5 year vesting
  • Retire after 20 years of service, or age 60 with 5 years of service
• 457(b) Deferred Compensation Plans

• Paid Vacation (80 hours per year for new hires; tiered increases after 2 yrs)
• Sick Leave (135 hours per year for yourself and immediate family)
• Paid Parental Leave (80 hours for birth, adoption, or placement of a child in foser care)
• Ten Paid Holidays
• Personal Day
• Optional compensatory time for hourly employees
• Compensatory time for salaried employees