What are the responsibilities and job description for the Administrative Intern - Planning Department position at City of Ontario?
Administrative Intern - Planning Department
The City reserves the right to limit the number of external applications accepted to the first one hundred (100) whose qualifications best meet or exceed the requirements of the position.
Do you have a passion for serving the Community? Are you interested in gaining valuable experience in the field of Planning? If so, the City of Ontario has the perfect position for you! The Planning Department is searching for a highly motivated individual to join our team as an Administrative Intern.As an Administrative Intern for the Planning Department, your primary duties will be to assist in and complete a wide variety of administrative, technical, and research assignments related to the Planning Department. Furthermore, you will provided with learning opportunities to enhance technical knowledge and often challenged with a variety of moderate to complex projects to develop analytic skills related to the field of Planning. As with any internship experience, individuals who are resourceful with a desire and initiative to learn as much as possible from experienced employees will have the greatest benefit from their internship.
Part-time employees may be scheduled to work up to 29 hours per week and are not eligible to participate in the City's health insurance or retirement plans.
The Ideal Candidate
The ideal candidate will have the ability to:
Additionally, the successful candidate will be a role model for the City’s Approach to Public Service – Commitment to the Community, Achieving Excellence through Teamwork, and Doing the Right Thing the Right Way - and emulate the qualities of a "Five Tool Player" - Leader, Thinker, Communicator, Operator and Public Servant.
- Represent the City in a professional manner.
- Excellent customer service skills
- Collect and analyze data.
- Take initiative and have the motivation to learn and help.
- Possess excellent verbal and written communication skills.
- Work efficiently both independently and in a team setting.
- Have a proactive mindset.
- Be detail-oriented with outstanding organizational skills
- Able to work in a fast-paced office environment
Additionally, the successful candidate will be a role model for the City’s Approach to Public Service – Commitment to the Community, Achieving Excellence through Teamwork, and Doing the Right Thing the Right Way - and emulate the qualities of a "Five Tool Player" - Leader, Thinker, Communicator, Operator and Public Servant.
The Planning Department
The Planning Department plays a critical role in achieving the City Council's goals and objectives relative to land use, urban design, and the quality and sustainability of the built environment. While, the Planning Department is comprised of three divisions: Administration; Land Development (includes Entitlements, Landscape and Airport Planning); and Advanced Planning (includes Historic Preservation, Healthy Ontario and General Plan); it is the Planning Department team, as a whole, to focus on the development that enhances economic value, quality of life, and complete community. The ideal college majors include Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field.
For additional information, please review the Planning Department's webpage.
The Community Development Agency
The Community Development Agency is charged with planning, developing, administering, and implementing the framework for sustained, comprehensive leadership in building the Ontario Community and improving the quality of life of the people of Ontario. The Agency serves the City's residents and businesses by assisting, regulating, developing, and preserving residential and commercial development within the City. The Agency currently encompasses Development Administration, Planning, Building, Community Improvement, Engineering, and Housing.
The City of Ontario
The City of Ontario is a dynamic leading community in the Inland Empire with a variety of full-time and part-time employment and volunteer opportunities. Ontario is proud to have the reputation of being a progressive City, providing solid leadership to its citizens and business community. The City provides a full range of services to the community including Police, Fire, Management Services, Community Life & Culture, Community Development, Economic Development, Financial Services, Human Resources/Risk Management, Public Works, and the Ontario Municipal Utilities Company. The City's team is staffed with approximately 1,500 FTE diverse and talented employees who work to support a common goal of providing excellent service to the community.
The City‘s vision for the future is very exciting and we foresee tremendous growth within the year(s) to come. We welcome you to view the City of Ontario’s 2024 State of the City video by clicking on the link below as well as other links to learn more about the City. State of the City The Ontario Plan
Smart Ontario Downtown Ontario
The essential functions typically performed by the Administrative Intern assigned to the Planning Department include the following:
Assists members of management, professional, and technical staff by performing basic administrative, and technical assignments.
Review minor Development Plan, Conditional Use Permit, and Variance Entitlement Applications and minor construction plan check review.
Performs research and preliminary administrative analysis.
Reviews and summarizes publications and documents.
- Assists the public on the phone or at the public counter.
Operates personal computers, printers, and other office equipment.
Education
Equivalent to completion of two years of college with major coursework in Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field.
Proof of successful completion of one or two years of college in the specified major course work listed above must be provided by way of attachment to your online application or as an email attachment sent to the Hiring Agency Representative at, or before, time of the reference check process. Acceptable forms of proof include Unofficial Transcripts, Official Transcripts, Photos and/or Photocopies of Institutional Degree/Certifications.
NOTE: Failure to provide the required documentation at, or before, time of the reference check process will result in disqualification.
Desirables
Current enrollment in upper division courses of a bachelor's degree program in Planning, Geography, Architecture, Historic Preservation, Public Administration, Landscape Architecture or a closely related field or a graduate with a bachelor's degree in the field above.
Experience working with the public. Previous work or internship experience with a local, county, or other government agency.
Experience researching, collecting, and/or presenting data in a professional setting.
Licenses
Valid California Class C driver's license and an acceptable driving record at the time of appointment and throughout employment are required.How to Apply
Apply online by clicking on the "Apply" link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:
- List any relevant experience and education that demonstrates that you qualify for the position.
- List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
- Separately list each position held, including different positions with the same employer.
NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Supplemental Questions
To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write "no experience" for the appropriate question.
Email Notices
Email is the primary way that the Human Resources or Hiring Department will communicate with you. Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process. Emails from the city of Ontario will come from "@ontarioca.gov" or "governmentjobs.com." If you change your email address after submitting your application please visit governmentjobs.com and update your profile.
Frequently Asked Questions
If you have any additional questions regarding the application process, please refer to our Frequently Asked Questions page.
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