What are the responsibilities and job description for the Office Assistant position at City of Petaluma?
The City is currently recruiting to fill one (1) Office Assistant vacancy in the Parks and Recreation Department. This person will be supporting the City's Aquatics Program at the Petaluma Swim Center. This recruitment may also be used to fill future Office Assistant vacancies that may occur within the City over the next 12 months.
This recruitment will close when 100 applications have been received or on January 13, 2025, whichever occurs first. Interested candidates are encouraged to apply early to ensure consideration for the position as the recruitment could close at any time.SALARY AND BENEFITS PACKAGE
- SALARY: $25.41 - $30.89 hourly
- FOR YOUR HEALTH AND WELL BEING:
- MEDICAL INSURANCE: Choice of a variety of CalPERS Health Plans. City pays ~95% of the Bay Area Kaiser premium for employee & eligible dependents; or alternative option to receive Medical Cash Back (if you have medical coverage elsewhere). Please see the 2025 Health Plan Contribution Memo.
- DENTAL & VISION INSURANCE: Coverage for employees & eligible family members, paid for by the City.
- LIFE INSURANCE: Competitive life insurance & Long-Term Disability benefits. Option to purchase additional life insurance.
- EMPLOYEE ASSISTANCE PROGRAM: Support and benefits, for you & eligible family members, paid for by the City.
- WELLNESS BENEFIT: $500 annual allowance (subject to the annual budget approval process and may change in the future)
- FOR YOUR FINANCIAL FUTURE:
- CALPERS RETIREMENT PACKAGE
- 2% at 60 for Classic CalPERS members
- 2% at 62 for PEPRA CalPERS members
- DEFERRED COMPENSATION PLAN: voluntary participation in your choice of three plan offerings.
- CALPERS RETIREMENT PACKAGE
- FOR YOUR WORK / LIFE BALANCE (annual amounts):
- Vacation: 80 Hours, increasing with years of service
- Sick Leave: 96 hours
- Holidays: 12 fixed days
- Personal Leave: 8 hours
- Other Benefits:
- Paid Parental Leave – up to 8 weeks of paid time for qualifying family bonding
- Public Service Loan Forgiveness Program Employer
For more information regarding the benefits associated with this position, please visit our website and look at the Unit 3 Memorandum of Understanding and Employee Benefits.
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A City that Works for Everyone
Our City has an enormous amount of civic pride which celebrates multiple approaches and points of view. When we say we are a City that Works for Everyone we mean everyone. To do that well, we’re creating a workforce that is inclusive and listens to the multitude of voices and views of our employees. Diversity is an integral part of our organizational identity. Inclusion is the way we treat and perceive our differences. Equity is treating all our employees fairly and acknowledging that everyone has value. This drives our innovation, motivation and connects us even closer to our community.
Summary
Perform a variety of general clerical tasks within the Parks and Recreation Department; duties performed may include reception, customer service, written and oral communication, record maintenance, and work order facilitation; operate a variety of office equipment as well as Microsoft Office Suites and other related software systems.
Class Characteristics
General supervision is provided by the Recreation Supervisor or a higher-level supervisor or manager; responsibilities may include the indirect supervision of support staff.Assist the public in person, by phone and via email; answer inquiries related to department or division services, programs, and operations; route phone calls as needed to appropriate individual and/or department; facilitate request for services into work orders and communicate effectively with stakeholders; take and deliver messages as necessary.Provide factual information regarding operations within assigned department or division, such as parks and facilities maintenance, recreational classes, sports programs, and related activities.
Type correspondence, reports, forms, and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, or brief instructions.
Proofread and check typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling.
Update and maintain calendars or schedules pertaining to department workflow, parks and facility projects, programs, activities, and events.
Enter and retrieve data; generate reports from an on-line or personal computer system.
As assigned, collect and process public requests for service into related systems, be available for public questions, and facilitate point of sale transactions including payments for recreation classes, City programs, and reservations; input payments and other relevant information into manual or automated system.
Prepare, track, and update a variety of reports or contracts, which may require the use of arithmetic calculations.
Maintain records and process forms, such as payroll records, facilities or park rental agreements, purchase requisitions and orders, and other relevant information specific to the department.
Establish and maintain office files for accuracy and make corrections as required.
Operate standard office equipment such as faxes, photocopiers, and computers.
Open and distribute mail; process outgoing mail.
Maintain an inventory of office supplies including the receipt, storage, and issuance of materials, supplies, and equipment; pick up and deliver print shop supplies, as needed; coordinate with other department administration on shared initiatives and supplies.
Perform related duties as assigned.
Knowledge of:
Policies and procedures related to the department to which assigned.
Customer service principles and practices.
Record-keeping principles and procedures.
English grammar, spelling, vocabulary, and punctuation.
Basic business arithmetic.
Principles and practices of filing and record keeping.
Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.
Education and Experience
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education:
Equivalent to graduation from high school.
Experience:
Two years of general clerical or office assistant experience.
Additional:
For positions assigned within aquatics, a Certified Lifeguard Certificate is desirable.While performing the duties of this job, the employee is regularly required to sit, stand, walk, use the computer keyboard and mouse, use hands to finger, handle, or feel, reach with hands and arms, talk or hear, stand, walk, and stoop, or crouch. Occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Requires the ability to work in an office environment where the noise level is usually moderate.
Salary : $52,853 - $64,251
