What are the responsibilities and job description for the Administrative Assistant #24A- 63 (20570628) position at City of Redwood City?
Location
1017 Middlefield Road Redwood City, 94063
Description
ABOUT THE CITY
We offer a wide range of meaningful career opportunities with potential for growth, training and development, competitive salaries, flexible work schedules, paid time off, and robust benefits. The Redwood City team is guided by excellence, integrity, service, collaboration, inclusion, and innovation. Inherent in these values is a great organizational culture based on trust, strong and supportive leadership, respect, risk-taking, empowerment, and effective communication.
The community is known for its inclusivity, strong engaged neighborhoods, and civic pride. The City works diligently to maintain positive and productive relationships with community partners, together providing outstanding services, programs and opportunities for residents and businesses. This mix of tradition and progress, community and diversity, makes Redwood City an extraordinary place to work and call home. If you’re looking to grow your career as a part of a hard-working and fun Finance Department team that fosters innovation, creativity and collaboration, we hope you’ll apply.
About The Finance Department
Redwood City’s Finance Department shares an exceptional spirit of camaraderie, always finding ways to bring fun and laughter into the financial backbone of the organization. The Division manages payroll; accounts payable; accounting; compliance with the purchasing ordinance; budget preparation and annual financial reporting; and treasury management, including investments and debt administration. Team members practice a strong work ethic and attention to detail; celebrate innovation; and seek out continuous improvements to strengthen quality of service and internal controls and streamline processes. The Finance Department consists of two divisions - Financial Services and Revenue Services. The Finance Department works closely with the Human Resources and Information Technology departments.
About The Position
The City of Redwood City invites you to apply for the position of ADMINISTRATIVE ASSISTANT. The current opening is in the Finance Department and provides an excellent opportunity for an innovative and creative “people person” seeking variety and challenge. This position reports to the Finance Director and is responsible for processing invoices, serving as the department’s payroll timekeeper, compiling and publishing the annual City budget and annual financial report assisting in maintaining the department’s website and purchasing card and other accounts. The Administrative Assistant also provides support to the Human Resources and Information Technology departments.
The candidate should be a confident, organized, and enthusiastic self-starter able to work well with a large, diverse staff. The successful candidate will oversee and coordinate office support functions, including project management and other related duties as required. Good written and oral communications skills are required.
Job Description URL
https://www.redwoodcity.org/home/showpublisheddocument/266/635779019373770000
Job PDF
Final - Job Announcement - Administrative Assistant 24A-63.pdf
Ideal Candidate
Will embrace the City’s emphasis on excellent customer service; will be an enthusiastic self-starter who anticipates the needs of the Department; be detail-oriented and able to manage multiple tasks; successfully perform a wide variety of complex, responsible, and confidential duties for the Finance Director; have the ability to synthesize, summarize, evaluate, and/or identify information and problems; use initiative and sound independent judgment to analyze, investigate and take action on work-related issues; able to take direction and follow established policies and procedures; will be a team player who likes working with a variety of City staff; be versatile and flexible; have a sense of humor; be well-versed in Word, Excel, and PowerPoint; and will be interested in learning emerging software. Experience with Oracle and/or other Enterprise Resource Planning (ERP) systems is preferred.
Special Instructions
Submit your application via: www.CalOpps.org by Thursday, January 9, 2025 at 5:00pm, Zoom oral board Interviews tentatively scheduled for Thursday, January 30, 2025.
Applications must be filled out completely. Failure to list work experience, and education or training or stating “See Resume” in the work experience section of the application will be considered an incomplete application and subject to disqualification. Resumes may be attached separately, but resumes will not be accepted in lieu of a City application.
NOTE: Emails generated regarding your status in the recruitment process can be sent to your spam folder by your email system.
Be Sure To
Contact Email
spisani@redwoodcity.org
1017 Middlefield Road Redwood City, 94063
Description
ABOUT THE CITY
We offer a wide range of meaningful career opportunities with potential for growth, training and development, competitive salaries, flexible work schedules, paid time off, and robust benefits. The Redwood City team is guided by excellence, integrity, service, collaboration, inclusion, and innovation. Inherent in these values is a great organizational culture based on trust, strong and supportive leadership, respect, risk-taking, empowerment, and effective communication.
The community is known for its inclusivity, strong engaged neighborhoods, and civic pride. The City works diligently to maintain positive and productive relationships with community partners, together providing outstanding services, programs and opportunities for residents and businesses. This mix of tradition and progress, community and diversity, makes Redwood City an extraordinary place to work and call home. If you’re looking to grow your career as a part of a hard-working and fun Finance Department team that fosters innovation, creativity and collaboration, we hope you’ll apply.
About The Finance Department
Redwood City’s Finance Department shares an exceptional spirit of camaraderie, always finding ways to bring fun and laughter into the financial backbone of the organization. The Division manages payroll; accounts payable; accounting; compliance with the purchasing ordinance; budget preparation and annual financial reporting; and treasury management, including investments and debt administration. Team members practice a strong work ethic and attention to detail; celebrate innovation; and seek out continuous improvements to strengthen quality of service and internal controls and streamline processes. The Finance Department consists of two divisions - Financial Services and Revenue Services. The Finance Department works closely with the Human Resources and Information Technology departments.
About The Position
The City of Redwood City invites you to apply for the position of ADMINISTRATIVE ASSISTANT. The current opening is in the Finance Department and provides an excellent opportunity for an innovative and creative “people person” seeking variety and challenge. This position reports to the Finance Director and is responsible for processing invoices, serving as the department’s payroll timekeeper, compiling and publishing the annual City budget and annual financial report assisting in maintaining the department’s website and purchasing card and other accounts. The Administrative Assistant also provides support to the Human Resources and Information Technology departments.
The candidate should be a confident, organized, and enthusiastic self-starter able to work well with a large, diverse staff. The successful candidate will oversee and coordinate office support functions, including project management and other related duties as required. Good written and oral communications skills are required.
Job Description URL
https://www.redwoodcity.org/home/showpublisheddocument/266/635779019373770000
Job PDF
Final - Job Announcement - Administrative Assistant 24A-63.pdf
Ideal Candidate
Will embrace the City’s emphasis on excellent customer service; will be an enthusiastic self-starter who anticipates the needs of the Department; be detail-oriented and able to manage multiple tasks; successfully perform a wide variety of complex, responsible, and confidential duties for the Finance Director; have the ability to synthesize, summarize, evaluate, and/or identify information and problems; use initiative and sound independent judgment to analyze, investigate and take action on work-related issues; able to take direction and follow established policies and procedures; will be a team player who likes working with a variety of City staff; be versatile and flexible; have a sense of humor; be well-versed in Word, Excel, and PowerPoint; and will be interested in learning emerging software. Experience with Oracle and/or other Enterprise Resource Planning (ERP) systems is preferred.
Special Instructions
Submit your application via: www.CalOpps.org by Thursday, January 9, 2025 at 5:00pm, Zoom oral board Interviews tentatively scheduled for Thursday, January 30, 2025.
Applications must be filled out completely. Failure to list work experience, and education or training or stating “See Resume” in the work experience section of the application will be considered an incomplete application and subject to disqualification. Resumes may be attached separately, but resumes will not be accepted in lieu of a City application.
NOTE: Emails generated regarding your status in the recruitment process can be sent to your spam folder by your email system.
Be Sure To
- Check your spam and junk folders.
- Make sure to whitelist our email redwoodcity@calopps.org to ensure you receive our updates.
Contact Email
spisani@redwoodcity.org
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