Administrative Assistant II+

Qualifications

ADMINISTRATIVE ASSISTANT II

This recruitment is open for two weeks and will close on January 16, 2025.

Hourly Salary Range

$22.17 - $29.49

The City of Tempe offers a comprehensive benefits package including

• 13 Paid Holidays, 1 Personal Day, up to 8 hours Winter Holiday Leave
• Vacation Accrual; starts at 9.33 hours/month. Higher monthly vacation accrual rates may be available with prior ASRS service.
• Sick Leave Accrual; 8 hours/month
• Medical, Dental and Vision Benefits
• Tuition Reimbursement; $6,500/year
• Participation in the Arizona State Retirement System (ASRS) Defined benefit plan with mandatory employer and employee contributions currently at 12.27% which includes a Long-Term Disability benefit
• Supplemental Retirement Plans through Nationwide; 457, 401K, and Employer contribution
  
  

To View The Employee Benefit Summary, Please Visit

Employee Benefit Summary

Department / Division

Community Health and Human Services / Administration

Job Type

Full-Time Regular

Schedule

Monday through Friday, 8:00 a.m. - 5:00 p.m.

Work environment is in person and not virtual.

Job Number

RC#902235

Description

The purpose of this position is to perform a variety of advanced administrative support services for the Community Health and Human Services Department; and to provide information and assistance to the public.

Duties Include, But Are Not Limited To The Following

• Perform a variety of advanced clerical functions including filing, billing, invoicing, verifying, and recording information on records. Compose and proofread a variety of documents including general and routine correspondence, agendas, reports, memos and statistical charts from rough draft, forms, copy, notes, or verbal instructions or recordings. May sign and distribute form letters, and other correspondence.
• Compile and organize data and background material using a variety of software systems; prepare Department financial, operational, and other special project reports; maintain a variety of Department statistical records; verify, tabulate, and synthesize statistical data; prepare statistical reports.
• Establish, organize, and maintain Department filing systems; perform record keeping and billing for various programs, funds, and expenditures; order and maintain inventory for Department electronic devices, and other Department and program files; respond to, handle, and maintain sensitive and confidential information and records.
• Maintain calendars and schedules of activities, meeting rooms, appointments, and other events; schedule meetings and appointments; coordinate activities with other City Departments, the public, Department partners, and other public agencies.
• Coordinate Department travel arrangements; process personnel payroll and purchasing information; enter requisitions, order and maintain office supplies; enter work orders, resolve errors on orders received and on invoices.
• Verify and review materials for completeness and conformance with established Department and City policies, procedures, and regulations; apply policies and procedures in determining completeness of applications, records, and reports. Implement and assist with the development of Department policies and procedures related to assigned functions.
  
  

Minimum Qualifications

Work Experience

Requires two (2) years of clerical or secretarial experience including public contact.

Candidates must have the minimum amount of work experience. Years of experience are based upon a full-time work schedule (2,080 hours per year). The sum of an applicant's full-time and/or part-time qualifying work experience must meet or exceed the stated minimum qualification. Education will not substitute for the required work experience; however, related unpaid and/or volunteer work experience may be used as qualifying work experience.

Education

Requires high school diploma, GED, or equivalency supplemented by specialized administrative course work in general office and business practices. Associate's degree is preferred.

The term "equivalent" means that directly related work experience exceeding the required work experience will substitute in equal time increments for college-level education, for example: one year of additional directly related work experience will substitute for one year of college education (30 credit hours).

Additional Requirements

Applicants considered for this job classification must pass the following

• Criminal history background investigation
  
  

Essential Functions

For a complete list of City of Tempe job descriptions go to

Job Descriptions | City of Tempe, AZ

This position is FLSA Non- Exempt which means employees are eligible for overtime compensation and/or compensatory time.

Employees in this position are represented by the United Arizona Employees Association (UAEA).

EQUAL EMPLOYMENT OPPORTUNITY: The City of Tempe is an Equal Opportunity / Reasonable Accommodation employer. The City does not discriminate on the basis of race, color, gender identity, sexual orientation, religion, national origin, familial status, age, disability, and United States military veteran status. Pursuant to the Americans with Disabilities Act, the City will make a reasonable accommodation(s) during the recruitment & selection process. Persons with a disability may request a reasonable accommodation by contacting Human Resources at 480-350-8276. Requests should be made as early as possible to allow time to arrange the accommodation.

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