Medical Administrative Assistant

This is a fully onsite position in Chicago, IL.

Schedule: Monday - Friday | standard daytime hours

Duration: 13 weeks, with the potential to extend

Location: onsite in the Illinois Medical District, Chicago, IL

Compensation: $25 - 30/hour

Our client, a major local hospital and medical group, seeks a Medical Administrative Assistant for an ongoing need. The ideal candidate is proactive, highly organized, and has strong interpersonal and technical skills, with ideally some experience in personnel management, budget analysis, and data reporting.

Responsibilities:

• Manage daily schedules, coordinate meetings, and prepare necessary documents.
• Ensure tasks and deadlines are met by team members.
• Handle calls and visitors, resolve issues, and route inquiries as needed.
• Draft correspondence, reports, and presentations; take and distribute meeting minutes.
• Schedules interviews, initiates hiring, and monitors progress of new employees, as needed.
• Utilize Microsoft Office tools for spreadsheets, presentations, and scheduling.
• Process hiring requests, review documents for completeness, and maintain records.
• Assist leadership with development and management of departmental budgets, as needed.
• Organize files and improve office processes, including electronic filing systems.
• Maintain contact information and resource directories.
• Handle reimbursements, payments, supply orders, and work orders.
• Address office-related issues like cleaning, repairs, and IT troubleshooting.
• Track staff time off and manage administrative tasks.
• Exhibit professionalism in appearance, communication, and work habits.
• Perform other related duties as assigned.

Qualifications:

• Bachelor's Degree or equivalent professional experience.
• 3 years of administrative support experience in a medical setting.
• 2 years of experience scheduling events or coordinating group activities.
• 1 years of experience in a supervisory or managerial capacity preferred.
• Experience managing departmental data, reports, and communication.
• Intermediate proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Prior experience with an academic healthcare organization preferred.
• Experience with EPIC, or other similar EMR systems.

Knowledge, Skills, and Abilities:

• Strong organizational and project management skills.
• Excellent interpersonal, verbal, and written communication skills.
• Customer service-oriented with attention to detail and accuracy.
• Ability to multi-task, prioritize, and meet deadlines in a fast-paced environment.
• Strong problem-solving, critical thinking, and conflict resolution skills.
• Ability to work independently and collaboratively within a team.
• Professional demeanor and proactive approach to work.

#INDLP

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and/or expression, or sexual orientation.

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Job Types: Full-time, Temporary

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Medical administrative support: 3 years (Required)
• Supervising: 1 year (Preferred)
• Epic: 1 year (Required)
• Administrative: 4 years (Required)
• Medical receptionist: 1 year (Preferred)
• Budgeting: 1 year (Preferred)

Ability to Commute:

• Chicago, IL 60612 (Required)

Work Location: In person

Salary : $25 - $30