Director of Personal Assistant Payroll

Our goal is to solve problems and deliver results for our clients. At Cloud and Things, you can be a part of transforming the public sector’s IT environment. Our team is on the forefront of helping to solve the government's most complex IT challenges. If you are seeking a role that offers the opportunity to work on rewarding projects, consider a career with Cloud and Things.   

Overview

We are seeing a Director of Personal Assistant Payroll to work with our client. The Director of Personal Assistant Payroll is responsible for overseeing the management of payroll services for those CDPAP personal assistants (PAs) who work with individuals receiving long-term care services. This role involves ensuring timely and accurate payroll processing, managing a team of payroll professionals, collaborating with other departments to meet client needs, and maintaining compliance with all relevant federal, state, and local regulations. The Director will also play a key role in optimizing payroll systems, implementing best practices, and continuously improving the overall payroll experience for clients and their PAs.

Duties

• Payroll Department Management:
• Direct staff and oversee the accurate and timely processing of payroll for Personal Assistants (PAs).
• Ensure compliance with federal, state, and local payroll laws and regulations.
• Resolve payroll discrepancies and handle payroll-related inquiries.
• Leadership and Supervision:
• Lead and manage the payroll team, providing guidance and support.
• Train and supervise staff involved in payroll processing.
• Develop and implement payroll policies and procedures.
• Coordination with Fiscal Intermediaries:
• Work closely with other NY fiscal intermediaries to ensure smooth payroll operations.
• Coordinate with other departments to ensure accurate and efficient payroll processing.
• Reporting and Documentation:  
• Prepare and submit detailed payroll reports to senior leadership, including summaries of payroll expenses, tax withholdings, and benefits deductions.
• Generate monthly, quarterly, and annual payroll reports for internal review and compliance purposes.
• Compliance and Audit:
• Conduct regular audits to ensure compliance with payroll regulations.
• Implement corrective actions as needed to address any discrepancies.
  
  

Qualifications

• Bachelor’s degree in accounting, finance, or business administration required. Payroll-related certifications such as Certified Payroll Professional (CPP) are a plus.
• 7 years of experience in payroll administration, with at least five (5) years in a senior or lead payroll associate role for an organization of at least 500, ideally in a healthcare, home care, or financial management setting.
• Office setting. Travel, weekend, and evening work may be required.
• Experience with payroll software and systems (e.g., Workday, Paychex, QuickBooks or other payroll platforms) and strong proficiency in Microsoft Excel.
• Strong understanding of New York payroll laws, and regulations, and reporting requirements, including wage and hour laws, tax laws, and Medicaid or similar programs.
• Proven experience in leading, managing, and developing a payroll team, fostering a culture of accuracy, collaboration, and efficiency.
• Guide the development and execution of training programs to facilitate the career advancement of internal employees.
• Excellent analytical and problem-solving skills to identify discrepancies, address issues, and implement solutions.
• Strong written and verbal communication skills, with the ability to present and report trends, concerns, and development to senior leadership and other internal/external stakeholders.
• A strong, culturally sensitive customer service orientation, with a focus on providing timely and effective support all staff and stakeholders
• Ability to handle multiple tasks simultaneously, meet deadlines, and prioritize effectively in a fast-paced environment.
• Ability to work collaboratively with colleagues, service partners, and internal departments to ensure smooth payroll operations.
  
  

Cloud and Things complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws.

Cloud and Things complies with all applicable federal, state, and local laws regarding recruitment and hiring. All qualified applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other category protected by applicable federal, state, or local laws.