Accounts Payable Clerk

Accounts Payable Clerk

Part-Time

POSITION SUMMARY

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

OVERVIEW

The evaluation is to assure individual performance, departmental goals and organizational goals are aligned. It is designed to support communication between the manager and the employee. Employee perception of their own performance is very important. To maximize the benefit of this process, both the manager and the employee participate in the evaluation process.

QUALIFICATIONS

A. Knowledge, Skills and Abilities

Excellent customer service skills.

Reads and understands the English language.

Ability to think critically and analytically with little or no supervision.

Ability to work effectively in situations of high stress and conflict and communicate goals and outcomes.

Ability to process information and prioritize.

Possesses exceptional verbal, written, and electronic communication skills.

Possesses independent work habits, is self-reliant and self-directed.

Ability to learn, adapt, and change as required by the job functions.

Ability to maintain absolute confidentiality of material and information accessed and reviewed.

Computer fluency- Ability to work with multiple software systems, including, but not limited to, Microsoft Office Suite, Paragon, AP Smart.

Ability to use excel to reconcile vendor statements in a timely manner.

Ability to utilize email as a primary form of communication with vendors and managers.

Ability to move freely, reach, bend, and complete light lifting.

Ability to use good body mechanics while performing daily job functions and ability to follow specific OSHA guidelines.

Ability to maintain attendance to meet standard job practices.

B. Education

Associates degree in Accounting and/or 2 years AP experience.

C. Licensure

N/A

D. Experience

One year of related accounting experience.

Thorough understanding of general ledger accounting practices.

Demonstrated analytical and communication skills.

E. Interpersonal skills

F. Essential technical/motor skills

G. Essential physical requirements

Sedentary: Exert up to 10 lb. of force occasionally and/or a minute amount frequently - greater than 75%

H. Essential mental requirements

I. Essential sensory requirements

J. Other

Ability to perform the essential functions of the job.

Ability to apply generally accepted accounting principles, cost accounting regulations, and health care policies and procedures to a variety of situations.

Ability to interpret complex policies and communicate information in an easily understood manner.

Use of professional judgment in reaching business solutions.

Recommends changes based upon analysis performed and specialized knowledge.

Excel and Word experience required.

K. Equipment used.

OTHER QUALIFICATIONS

A. Exposure to hazards (body fluid exposure level)

Level III

B. Age of Patient Populations Served

No patient contact - none

JOB SPECIFIC DUTIES AND PERFORMANCE STANDARDS

Below are those tasks, duties, and responsibilities that comprise the means of accomplishing the position's purpose and objectives. These are critical or fundamental to the performance of the position. They are the major functions for which the person in the position is held accountable. Following are the essential functions of the position, along with the corresponding performance standards.

o Verifies vendor's statements, invoices, freight bills and other accounts payable with company records; corrects and/or reports discrepancies, and processes payments within assigned dollar amount according to established standards.

o Assembles, sorts, matches, calculates, checks, posts, codes, and files specialized financial and statistical data as per assigned responsibilities.

o Processes various types of reports, tabulated lists, calculations, postings and forms.

o Prepares daily cash sheet.

o Contacts and advises buyers in the reconciliation of discrepancies between invoices and purchase orders.

o Assists in the more complex and specialized accounting support functions as assigned.

o Performs similar job-related duties as assigned.

o Adheres to fire, safety, and infection control policies and procedures.

o Provides information and assistance to the external auditors as directed.

o Knowledgeable with GAAP and new FASB's related to hospital.

o Prepares invoices for related parties and resolve any discrepancies.

o Interacts with internal and external auditors and participates in auditing projects. May supervise or train lower-level accounting staff.

o Files Workers Comp for CRMC and CRPP