What are the responsibilities and job description for the Accounting Manager position at Columbia Club Inc.?
Accounting Manager
Shift: Full-time
Columbia Club, a private city club established in 1889, on Monument Circle, offers an opportunity for those seeking to join our dedicated team. With 20,000 square feet of state-of-the-art meeting and event facilities, en-suite guest rooms, and multiple dining rooms, Columbia Club provides a unique and distinguished experience. Complemented by member services and a Health & Wellness Center, the Club embodies excellence in every aspect of city club life.
Financial Management & Oversight:
- Ensure timely and accurate processing of all financial transactions, including bank reconciliations, accounts payable, and accounts receivable.
- Maintain accurate records for sales tax reporting, payroll, and other tax-related filings.
- Manage the month-end closing process, including the preparation of financial statements.
- Ensure all financial statements comply with accounting standards and are submitted on time.
- Maintain and update a comprehensive reconciliation package of all balance sheet accounts, ensuring accuracy and transparency.
- Prepare and maintain the cash flow statement, ensuring proper management of the club’s liquidity and financial position.
- Oversee daily and weekly cash management, ensuring that sufficient funds are available to meet operational needs.
- Collaborate with department heads to streamline and simplify financial processes.
Operational & Administrative Support:
- Oversee HR-related functions within the department, including onboarding and collaborating with the PEO for benefits administration.
- Ensure accurate and efficient reporting through further exploration of automation and technology integration.
Job Responsibilities:
- Assist with Cash Management
- Foundation (HPF) Record Keeping
- Ad-Hoc reporting
- UBIT Calculations
- Assist with Audit Request Items
- Gather 1099 Data for CFO Consultant to File
- Budget Preparation
- File Sales Tax with DOR
- Take/Prepare Finance Committee Meeting Minutes
- Prepare Finance Committee Financial Packet
- Drive Month End Close
- ACH Debit Processing
- AR Collections
- Prepare Collections File
- Enter Payroll Journals
Competencies & Qualifications
- Strong understanding of accounting principles and financial management.
- Proven experience with bank reconciliations, sales tax, and payroll management.
- Ability to oversee and support AR, AP, and HR functions within a small team.
- Experience with onboarding processes and working with a PEO for benefits administration.
- Excellent problem-solving skills with a focus on collaboration and process improvement.
- Experience with financial software and an interest in exploring automation and technology.
- Ability to work independently and take initiative.
- Strong attention to detail and commitment to accuracy in financial reporting.
- Excellent written and verbal communication skills for collaboration with department directors and leadership.
- Ability to manage multiple tasks and priorities in a fast-paced, team-oriented environment.
Compensation:
We offer competitive hourly rates and outstanding benefits, including health insurance (available after 60 days), 401K (with a 4% match after six months), paid time off (PTO), educational opportunities, the potential for career advancement, and a positive work environment centered around teamwork, professionalism, learning, and excellence.
Overtime and Job Requirements:
· Overtime may be required on an as-needed basis.
· Candidates must have the flexibility to work weekends and holidays as necessary.
