What are the responsibilities and job description for the Administrative Assistant position at Community Action, Inc. of Central Texas?
Community Action, Inc. of Central Texas
Job Vacancy #25-04
Program:
Community Services Program
Position:
Administrative Assistant
Location:
The Village Main – San Marcos, Texas
Status:
Regular Full Time
Schedule:
Monday – Friday; 30-32 Hrs./Wk.
Salary:
$14.00-$16.00/Hr.
(commensurate w/experience & education)
Reports To:
Program Director
Date Posted:
January 6, 2025
Application Deadline: Open Until Filled
MISSION
Helping Central Texas improve economic self-reliance through a wide range of services and community partnerships.
STRATEGIC FUNCTION
Assists the Classroom Teacher in providing quality, developmentally appropriate educational opportunities which meet the individual needs of every child.
OPERATING PRINCIPLES
- Lifelong Learning: Seeks innovative opportunities to expand knowledge, skills, and experiences.
- Effective Communication: Provides well thought-out, concise, and timely oral and written information.
- Teamwork: Considers group effort more important than individual effort.
- High Personal Standards: Sets challenging goals and continuously seeks feedback and opportunities to improve performance.
- Flexibility: Accepts other viewpoints, shifts strategies if necessary, and adjusts to changing work priorities.
- Concern for Accuracy and Effectiveness: Considers how work impacts both short term and long-term operating efficiencies.
- Initiative: Is proactive rather than reactive.
- Courteous and Respectful: Ensures all business dealings and relationships are conducted fairly and honestly.
DUTIES/RESPONSIBILITIES
May include the following:
- Provides administrative support to the Community Services Director as assigned in a timely and courteous manner.
- Handles all incoming phone calls in a timely, efficient and courteous manner.
- Greets clients, staff, volunteers and visitors in a pleasant, effective manner.
- Performs tasks related to office procedures including filing, faxing, making copies, and word processing required.
- Provides administrative support to staff associated with the Community Services Programs.
- Assists in maintaining files of necessary forms and general information.
- Assists with scheduling appointments and maintenance of appointment calendar.
- Assists with processing Energy Assistance applications, including reviewing for completeness; and entering data into the client tracking software.
- Assists with all required records, logs, and daily and monthly reports pertaining to the CSBG and Energy Assistance Programs as directed.
- Gathers information for monthly reporting of the CSBG Monthly Funding/Financial/Performance Report.
- Participates in workshops, in service trainings and makes use of all personal and professional growth opportunities.
- Generates Excel spreadsheets as needed to maintain data.
- Performs additional tasks or duties as assigned by the Community Services Director.
General Indicators:
- Submits time sheets accurately and on time to supervisor.
- Submits mileage accurately and on time to supervisor.
- Attends all staff and other meetings as assigned.
- Manages time effectively.
- Be a positive role model.
- Maintains confidentiality: records, client services, and staff.
- Adheres to agency's best practices related to time and leave.
- Dress is appropriate to work environment.
- Maintains professionalism.
- Maintains a safe, orderly and clean environment.
- Willing to work at alternative locations.
- All other duties as assigned.
REQUIREMENT/QUALIFICATIONS
Preferred:
- Knowledge of the principles of office management
- 2 or more years’ experience with Microsoft Office Suite, including a working knowledge of creating and editing Excel workbooks.
Required:
- High School diploma or equivalent GED.
- 2 or more years’ experience as a secretary, receptionist, data entry clerk or general office.
Physical Requirements:
- Lift 25-30 lbs.
Other Requirements:
- Valid Texas Driver's License - Class C.
- Vehicle insurance (personal injury and liability).
Salary : $14 - $16
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