Director of Finance and Administration

CSIMA is looking for its next Director of Finance and Administration. As the Director of Finance and Administration, the primary job responsibility, is “helping persons with disabilities to find happiness in their own homes, in their personal relationships, and as contributing members of the community.” The Director of Finance and Administration is a member of the senior leadership team entrusted to empower each person supported to direct his or her life in support of their vision and the CSI mission. As a leader, the Director of Finance and Administration is a vital part of turning a person’s vision into reality, influencing others and effect change. The Director of Finance and Administration guides the finance and administrative team to uphold CSI’s mission and values. We are looking for someone who is intrinsically motivated and emotionally competent.

Essential Functions, Duties, and Responsibilities

• Maintaining all computer based accounting and other financial records including general ledger and any supporting journals, working under the direction of the Executive Director, corporate officers and the external auditor.
• Maintaining and reconciling the checking accounts, including the principal operating accounts, payroll accounts, and investment accounts. Overseeing the maintenance reconciling and auditing of house checking accounts.
• In the absence of a Director of Human Resources, or in concern with such person, maintaining personnel records, including time/attendance, leave records, benefit records and other records, as pertaining to personnel. Be knowledgeable of employee benefit plans. Be responsible directly, or through designee for explaining benefits to new staff, answering questions from staff, and, as necessary, intervening with vendors on behalf of staff if difficulty obtaining benefits arises.
• Supervising the issuing of all agency checks, payroll, accounts payable, and other checks; obtaining signatures and following corporate procedures.
• Reviewing, reconciling and issuing internal financial statements monthly.
• Preparing financial documents for the Board of Directors package, to include budget variances and analysis.
• Exercising full office management responsibility, upon being designated for this task. Office management includes supervision of full and part time clerical or bookkeeping assistants and temporary employees; liaison with the auditor and insurance vendors; maintenance of supplies; machine operation and maintenance; and telephone equipment and maintenance.
• Supervise and evaluate support staff in payroll, accounts payable, accounts receivable, and other office/business office functions within the agency.
• Preparing Federal, state and other administrative / financial documentation that may be required by funding sources.
• Upon request of the Executive Director, assisting in representing CSI before the community, funding sources, and other constituencies.
• In carrying out the duties and responsibilities described above, acting as liaison to:

• the external accounting / auditing firms
• corporate officers and members of the Board of Directors, employee benefit brokers and benefit providers
• equipment vendors relative to equipment leases, lease purchase agreements, or service contracts
• the vendors, relative to account status, charge accounts, payment schedules, etc.
• banks, relative to accounts and lines of credit, and their status.

• Serving as coordinator of information technology, to propose upgrading of hardware and software.
• Problem solving with the Executive Director and corporate officers whenever necessary to safeguard the financial health of the organization.

• Preparing / assisting in preparation of the annual budget document with the support of a corporate officers.

Preparing supporting documentation where needed. Negotiating the budget with government counterparts when needed.

• Oversight of maintenance with respect to repairs, capital improvements and development of all CSI properties.
• Performing other duties as may from time to time be assigned.

WORK ENVIRONMENT

The Director of Finance and Administration’s work environment is primarily in an office. He/She may be required, and/or have the opportunity to work from his/her home, or other designated off site location. He/She will be required to travel for business purposes to include, but not be limited to, Board of Directors’ meetings and training conferences.

Required Trainings

The Director of Finance and Administration will maintain all state/CSI mandated trainings as per CSI policy.

Job Qualifications

The Director of Finance and Administration shall have a B.S. / B.A. in Accounting, Finance, Business or other related field, plus at least 3 years’ experience in accounting / fiscal analysis. Other appropriate related combinations of education and experience may substitute.

• • OTHER REQUIREMENTS:

    • Minimum age of 20 years; Valid MA Driver’s License; Satisfactory criminal, driving and employment history per the CSI Personal Policy.
    • Ability to safely and successfully perform to all physical requirements as stated in the CSI Job Description

    Community Systems, Inc. offers training and great Benefits:

    • Health Insurance
    • Dental Insurance
    • Life Insurance
    • Long Term Disability Insurance
    • Vision Insurance
    • Tuition Reimbursement
    • 403(b) Retirement Plan
    • 4 weeks of earned leave after your first year of employment
    • and more!

    
    

    Community Systems, Inc. is an equal opportunity, affirmative action employer supporting diversity in the workplace.

  
  

Job Qualifications

The Director of Finance and Administration shall have a B.S. / B.A. in Accounting, Finance, Business or other related field, plus at least 3 years’ experience in accounting / fiscal analysis. Other appropriate related combinations of education and experience may substitute.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodation may be made to enable employees with disabilities to perform the essential functions.

• The ability to physically assist people out of a structure in the event of an emergency
• Communicate effectively using English both verbally and in writing
• Sufficient dexterity to operate standard business equipment
• Vision for everyday reading
• Ability to walk, sit, stand, and climb stairs
• Kneel so as to perform CPR
• Stand/sit for extended periods of time