Document Clerk

Position Overview

We are seeking a detail-oriented Backfile Scanning Project Specialist to support our document management initiatives. This project is set to run until July 2025, with the potential for extension as needed.

Key Responsibilities

• Document Preparation: Prepare documents for scanning, ensuring they are ready for the digital transition.
• Scanning & Quality Control: Execute scanning tasks while performing quality checks to maintain high standards of accuracy.
• Clerical Support: Handle miscellaneous clerical duties, including printing and other administrative tasks as required.
• Database Management: Assist with database clean-up efforts to ensure our records are accurate and up-to-date.
• Process Documentation: Collaborate with our Document Control Specialist to document processes and workflows efficiently.
• Costpoint Voucher Management: Scan Costpoint vouchers along with the necessary supporting documents, ensuring proper filing in designated areas.
• Wire Package Handling: Receive and update the internal database, organizing original wire packages from program offices or suppliers and filing them accordingly.
• Filing & Tracking: File wire packages and invoices per defined processes, manage the movement of packages to storage facilities, and track document barcodes for easy retrieval.
  
  

Who You Are

• A meticulous individual with strong attention to detail.
• Experienced in clerical tasks and document management.
• Comfortable working with databases and digital filing systems.
• A proactive team player who can work independently and collaboratively.
  
  

Why Join Us?

Be part of a project that plays a crucial role in our organization’s efficiency and success. If you’re ready to contribute your skills and help us achieve our goals, we’d love to hear from you!