Administrative Assistant

Why you will love Coca-Cola UNITED?

About us:

• Privately owned and operated with 100 years of historical strength and stability
• Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement
• Excellent Total Value Benefits Package to include:
• Two weeks paid vacation within first year
• Comprehensive Medical Preferred Provider Plan 
• Dental, vision, flex spending
• Employee Assistance Program
• Company paid life insurance ($50,000)
• Additional optional insurance (accident, critical illness, universal life, home & auto)
• Paid maternity & paternity leave
• Paid holiday & sick time
• 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
• Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
• Competitive Compensation 
• Fast paced environment promotes a healthy lifestyle
• For qualified candidates we offer an amazing CDL Tuition Program reimbursable up to $5250 for CDL school tuition – ask your Recruiter for details
   

Job Description

The Administrative Assistant is responsible for handling a wide range of administrative and support related to sales center.

What your day will look like:

• Proactive and polished verbal and written communication style
• Responsible for generating high quality emails and documents that will be distributed to individuals at all levels of the organization 
• Responsible for providing exceptional customer service 
• Coordinate the Sales Center Manager schedule; prioritizing functions and appointments, ensuring that meetings, deadlines, presentations, and other duties of the sales center are carried out seamlessly
• Provide support to any projects and coordinate meetings, sales rallies, and business activities for location
• Responsible for demonstrating a proactive approach to problem-solving with strong decision-making capability
• Provide administrative support to include travel arrangements, meeting arrangements, expense report processing, reporting, calendar management and other administrative tasks
• Responsible for Margin Minder Reports
• Create Hot Shot orders 
• Assist with donation programs 
• Orders items for division as assigned
• Performs appropriate duties as assigned by management

What you need to succeed:

• Minimum age 18 years old
• Valid driver’s license required and obligation to maintain compliance with UNITED fleet policy
• Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
• Regular and prompt attendance is an essential function of the job
• Ability to read, write and speak English 
• Ability to maintain a neat professional appearance within Company guidelines
• Ability to maintain safety and security of Company assets
• Ability to utilize all Company provided resources and technology
• High school diploma or general education degree (GED); or 1 to 3 years related experience and/or training; or equivalent combination of education and experience. Ability to create and prepare professional presentations 
• Ability to thrive in a fast-paced environment supporting multiple managers 
• Ability to work independently as well as be a collaborative member of a team 
• Ability to work well with stakeholders at all levels of the organization
• Ability to handle highly confidential and non-routine information ethically and sensitively
• Working Knowledge of Microsoft Office Suite
• Working knowledge of ERP systems such as SAP, software programs, and reporting systems 
• Ability to learn, interpret, and explain company policies and procedures
• Ability to demonstrate independent judgment, strong sense of ownership, positive attitude, self-motivation and strong accountability
• Excellent written and verbal communication skills
• Superior organization and time management skills
• Repetitive sitting

Physical Requirements

Position will be required to comply with the CCBCU Personal Protective Equipment Program. Position is required to wear safety toed shoes when performing the following tasks: Operating Powered Industrial Equipment or Working in an Area where Powered Industrial Equipment is in use, Fleet Maintenance, Working with Palletized Product, Use of Hand Trucks/Dollies to Deliver Product, Cooler Services, etc.

(X) None = 0% (0 hrs)

(L) Limited = 1% (1 hr)

(O) Occasionally = 2%-25% (1-2 hrs)

(F) Frequently = 26%-50% (3-4 hrs)

(R) Repeatedly = 51%-75% (5-6 hrs)

(C) Continuously = 76%-100% (7 hrs)