What are the responsibilities and job description for the Administrative Assistant position at Connecticut Community for Addiction Recovery (CCAR)?
CCAR is looking for a full time Administrative Assistant to provide support in the daily tasks associated with the administrative operations of the agency. The ideal person will be enthusiastic, extremely well organized and passionate in working closely with Administrative office staff and people in recovery.
CCAR offers a highly attractive compensation package that includes competitive wages, benefits, paid holidays and vacation time. A valid driver’s license, insurance, and reliable vehicle required.
A cover letter highlighting your interest and experience is required.
Duties and Responsibilities:
• Provide administrative support primarily to the main office and training department.
• Responsible for handling front office reception.
• Manage main agency phone line.
• Respond to telephone/email inquiries and requests in a timely fashion.
• Manage agency main email address and mail daily.
• Assist in reviewing billing inquiries, receipt tracking, outgoing payment and cash control log.
• Assist with donation/sponsorship data entry.
• Purchasing and receiving: Order supplies and ensures inventory and supplies are adequate for the agency.
• Provide basic computer support as needed.
• Assist in maintaining inventory spreadsheet.
• Assist in maintaining office equipment.
• Assist with database management and maintenance.
- Ability to handle data with confidentiality.
• Customer relations - foster and maintain relationships with state, community partners, and vendors.
• Provides support to staff during programs, projects, training and special events.
• Meeting logistics, minutes as needed.
• Proofreading, copying, faxing, filing, mailing, note taking.
• Other duties as required.
Qualifications:
• Three years experience in Business Administration or related field.
• Proven track record in outstanding customer service.
• Strong communication skills both written and verbal.
• Excellent organizational skills with keen attention to detail and ability to prioritize.
• Exceptional computer skills including knowledge of Microsoft word, excel, web-based platforms and database management.
• Strong customer service ethic.
• Time management skills.
• Ability to work independently and take initiative with varied and demanding tasks.
• Ability to troubleshoot and problem solve.
• Cross-cultural skills and experience with culturally diverse populations.
• Knowledge about addiction recovery a plus.
• Experience working in a non-profit environment a plus.
How to apply:
The Administrative Assistant position is an in-person (not remote) full time non-exempt (35 hour/week) position. A cover letter highlighting your interest and experience is required. Submit resume and cover letter via the "Apply for this Job" button, by fax 860-244-2228 or mail to CCAR, Attn: Human Resources, 75 Charter Oak Avenue Building 1 Suite 305, Hartford, CT 06106. Applications will be accepted until position is filled. EOE.
Note: Resumes without cover letter will not be considered.
