Legal Secretary

Legal Secretary

Santa Monica, CA

This is a hybrid opportunity with an expectation of 3 days of on site work per week.

Summary

This position is responsible for providing both internal and external client support. This includes, but is not limited to, supporting the Firm Partners, Counsel, Associates and/or Legal Assistants as needed in a variety of practice areas.

Responsibilities

• Serve as client’s main point of contact for all administrative and billing matters

• Provide practice management support for individual attorneys or client teams

• Edit, proofread and assist in creating various correspondence including, but not limited to, letters, emails, and legal documents

• Prepares final documents and correspondence of legal nature such as summons, complaints, motions, and subpoenas

• Format briefs, pleadings, contracts, agreements, and other legal documents

• Open and close new clients(s)/matter(s) using the Firm’s software; collaborate with New Business/Conflicts Department on process and potential issues

• Prepare and file legal documents with state or federal courts (eFiling skills preferred)

• Provide billable hour tracking support; enter attorney time in Firm’s timekeeping system. Review, edit and finalize, if necessary

• Partner with Finance and Accounting teams in preparation of client invoices

• Submit invoices and expenses for attorneys in Firm’s expense reimbursement software

• Calendar meetings and events, docket deadlines and court dates, and provide travel arrangement assistance

• Liaison with Firm’s business services departments to ensure highest quality of client service

• Transcribe dictation using the Firm’s software

• May provide billable support as dictated by Client Relationship Manager

• Perform other duties as assigned

Qualifications

• To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Strong technical skills and knowledge using Microsoft Word, Excel and Outlook

• Excellent written communication skills to edit and proofread correspondence and legal documents

• Knowledge or familiarity of certain court procedures

• Ability to work collaboratively and cooperatively with others in a team-oriented environment

• Must be well organized, detail-orientated and able to work in a fast-paced environment with changing work priorities

• Ability to type accurately and efficiently from draft or dictation with a minimum of 50 wpm

• Ability to deal professionally and effectively with both internal and external clients on all levels

• Ability to analyze routine administrative details of limited complexity such as resolving minor scheduling conflicts, making travel arrangements, redirecting mail, etc.

• Requires the ability to regularly report to work on the days and times scheduled

Education/Experience/Certifications

• High School Diploma or Equivalent

• Three (3) years of secretarial/administrative experience in a law firm, legal department or equivalent preferred

Benefits

Firm offers eligible employees a comprehensive benefits package that includes medical, dental and vision insurance coverage, life insurance, and retirement plans. We also provide eligible employees flexible time off plans including paid Parental leave, Paid Time Off (PTO), and paid holidays.

*Pursuant to the California pay transparency laws, Firm is posting a reasonable estimate of a compensation range for this position. At the time of posting, the estimated California range is $74,480.00 to $116,375.00, plus overtime and bonus. Actual compensation will be influenced by various factors, including but not limited to the level of relevant experience, skill sets, training, licensure and certifications, internal equity, market data, and other job-related factors permitted by law. The range is based on a full-time work schedule. Additional compensation may include an annual discretionary bonus.

**Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

***The above statements are intended to describe the general nature and level of work being performed by the incumbent in the position. They are not intended to be an exhaustive list of all responsibilities, duties and skills of the employee. Duties and responsibilities may change at any time with or without notice.

****Firm is an equal opportunity employer.

#LI-Hybrid