What are the responsibilities and job description for the Administrative Assistant position at Cooley Contracting, LLC?
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will provide essential support to ensure the smooth operation of our office. This role requires proficiency in various office management tasks, excellent communication skills, and a strong understanding of office technology. The Administrative Assistant will play a key role in enhancing productivity and ensuring that administrative processes run efficiently.
Responsibilities
- Manage daily office operations, including scheduling appointments and maintaining calendars
- Answer phone calls and direct inquiries to the appropriate personnel while demonstrating excellent phone etiquette
- Maintain organized filing systems and manage documentation, ensuring easy access to information
- Assist in preparing reports, presentations, and correspondence using Google Suite and other office software
- Provide customer support by addressing client inquiries and resolving issues promptly
- Coordinate meetings, including logistics such as room bookings and equipment setup
- Support medical reception duties, including patient check-in and managing medical records as needed
- Collaborate with team members to improve office processes and enhance overall efficiency
Skills
- Strong computer literacy with the ability to learn new software quickly
- Excellent organizational skills with attention to detail
- Effective communication skills, both verbal and written
- Experience with phone systems and maintaining professional phone etiquette
- Previous experience as a clerk or in a similar administrative role is preferred
- Ability to provide exceptional customer support in a fast-paced environment
Join our team as an Administrative Assistant where you can contribute your skills in a dynamic workplace while supporting our mission of excellence.
Job Type: Full-time
Pay: $17.56 - $21.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No nights
- No weekends
Work Location: In person
Salary : $18 - $21
