Human Resources Specialist (Entry-Level)

Company: Chick-fil-A Ingleside

• Second location opened in December 2022
  
• Chick-fil-A Ingleside is extremely involved in the community, including adopting two roadways through Adopt a Highway as well as sponsor SOY-Save Our Youth, a police mentoring and advocacy program
  
• Chick-fil-A Ingleside has also won two of the top Chick-fil-A awards, including Champions Club and Symbol of Success
  
• Chick-fil-A has the highest customer satisfaction scores for 9 consecutive years
  
• Chick-fil-A is the fastest growing Quick Service Restaurant in the nation
  
• Chick-fil-A is on Forbes Lists for Best Customer Service (2024), Best Brands For Social Impact (2023), Best Employers for Women (2023), America's Best Large Employers (2023), The Halo 100 (2022)
  
• Chick-fil-A has awarded $162 million in team member scholarships, with 13,000 winners in 2023
  

Value and Appreciate Employees

• Paid time off
  
• Health insurance
  
• Dental insurance
  
• Vision insurance
  
• Life insurance
  
• 401(k) matching
  
• Employee discount
  
• Mileage reimbursement
  
• Flexible schedule
  
• Tuition Discounts at Over 100 Colleges
  
• Never work on Sundays
  

Job Summary

The HR Specialist is responsible for overseeing the “Talent” Critical Success factor. The HR Specialist is responsible for establishing a prescribed method for tracking Human Resources-related local, state and federal regulations and laws affecting daily operations. The role also monitors the business's practices and procedures to ensure compliance with those rules and guidelines. The HR Specialist (in collaboration with the Director of Training & Development) will have the responsibility for creating and implementing best practices in talent acquisition, Team Member and Leadership development, and retention initiatives.

Competencies

• Exemplifies P.R.I.D.E. - Personal responsibility in Delivering Excellence
  
• Strong analytical and problem-solving skills
  
• Mature, dependable, and results-oriented
  
• Self-starter, creative, flexible, and able to adapt
  
• Ability to work well independently and in a team environment
  
• Servant spirit and attitude with a strong sense of stewardship
  
• Effective organizational skills to keep track of multiple priorities
  
• Excel with systematic follow through and auditing skills
  
• Have strong communication skills and an ability to coach employees through conflict
  
• Make it their priority to protect both Team Members and the business
  
• Advanced computer skills, including but not limited to: data entry, data processing, communication tools, payroll and human resources software
  

RESPONSIBILITIES

Recruiting

• Screen all online candidates for interviews and invite candidates via email to open interviews or virtual interviews
  
• Coordinate with leadership on who will be leading follow-up interviews
  
• Maintain hiring site (Workstream) and ensure all onboarding paperwork is in compliance and up-to-date
  
• Own hiring process for leadership candidates start to finish
  
• Create offer letter, bonus structure letter (if applicable) and email
  
• Call with verbal offer prior to sending the offer email
  

Employee Files

• Audit new Team Member files for proper paperwork
  
• Annual audit of random Team Member files
  
• Complete annual W-2 distribution
  

Promotions & Terminations

• Approve separation paperwork for all employment separations
  
• Remove all terminated leaders from the back-office system, email, etc.
  

Insurance

• Assess benefits annually in Q4 (medical, dental, vision, and 401k), comparing pricing and choose best insurance companies per 3rd party benefits administrator’s suggestion
  
• Facilitate open enrollment for benefits in December
  
• Monitor benefit eligibility monthly to identify and notify eligible employees of insurance using enrollment letter and Team Member benefits FAQs
  
• Work with Third Party Benefits Administrators to ensure ACA reporting compliance
  
• Audit insurance invoices to ensure we receive credit for any terminated employees
  

Retirement

• Note eligible employees who qualify for retirement (using Empower) and send welcome letter (audit done twice a year)
  
• Complete annual 401k Census
  
• Complete annual Pay Data Report for CA with the Civil Rights Department
  
• Serve as primary point of contact between all involved parties: CFA Support Center, and all 3rd party plan administrators
  

Legal Compliance

• Keep up with Maryland & Department of Labor Laws and changes; responsible for compliance training and communication with Managers
  
• Ensure Maryland Child Labor Law compliance
  
• Ensure that all permits/labor postings/OSHA postings are current and posted
  
• Maintain OSHA binder as recommended
  
• Review and respond to all EDD, Insurance, Communications
  
• Ensure compliance with all ACA regulations and administer benefits to team accordingly
  
• Oversee legal cases or potential legal situations with Operator and/or appropriate legal counsel; provide updates to the Executive Team
  
• Align workplace policies with local and federal laws, and enforce procedures to ensure all employees follow them
  

Human Resources/Administrative

• Facilitate employee six month reviews
  
• Work with Assistant General Managers to ensure team member handbook compliance enforcement
  
• Support HR Coordinators (and HR Generalists) as needed with disciplinary conversations, terminations, documentation
  
• Along with the Director of Training & Development, build a Human Resources annual plan and budget to include talent acquisition and talent development, recruiting, retention and employee care, amongst other responsibilities that maximize both profit and effectiveness
  
• Support the Team Members by overseeing all matters related to leading recruitment, selection, onboarding, separation of employment (exit interviews/surveys), coaching, mentoring, feedback, retention, employee care, and employer branding
  
• Oversee and assist (when needed) with various payroll responsibilities including maintaining payroll notes, tracking all deductions, verifying time detail reports and fixing time punch errors, inputting direct deposit and other paperwork, etc.
  

Requirements

• Professional experience in HR or related
  
• Experience in a restaurant leadership role
  
• Minimum 10 hours working in the restaurant, 30 hours in an HR/recruiting capacity
  
• Discretion and confidentiality, non-disclosure agreement require
  
• Fluent in Spanish preferred
  

Availability/Hour Allocation

• Must have open availability
  
• Must be present a minimum of 10 hours per week in the restaurant and the remaining weekly hours in the offsite office
  

Most Chick-fil-A® Restaurants are operated by independent franchised business owners who make all their own employment decisions and are responsible for their own content and policies.

Working at a Chick-fil-A® restaurant is more than a job – it’s an opportunity for teamwork and leadership development in a positive, people-focused environment. Most Chick-fil-A restaurants are locally owned and operated by independent, franchised Operators who invest in the future of their Team Members and give back to their communities.

Apply now and you will be contacted ASAP.