What are the responsibilities and job description for the Payroll/Procurement Specialist position at County of Delaware?
The Payroll/Procurement Specialist of the Delaware County Health Department is responsible for ensuring that the staff have needed supplies and equipment, and that the payroll system runs smoothly and accurately. This position performs all administrative and technical/clerical activities related to both payroll and procurement. This position reports directly to the Administrator of Operations and works closely with the County Procurement Director.
While performing the duties of this position, the employee is frequently required to stand, walk, sit for extended periods, bend at the waist, twist or rotate at the waist, talk, hear, and perform keyboarding tasks. The role also requires near and peripheral visual acuity, as well as the ability to speak clearly. Occasionally, the employee may need to reach or work with arms above shoulder height, kneel, stoop, crouch, squat, crawl, or climb stairs. The employee may also be required to push, lift, or carry items.
Work Environment:
- Develops and implements procurement processes and procedures, including ordering office supplies and equipment, tracking orders, communicating with Department staff, and maintaining records.
- Prepares and issues requisitions and purchase orders.
- Monitors vendor performance and resolves issues and concerns.
- Maintains positive working relationships with vendors and suppliers.
- Liaising closely with the Logistics/Warehouse Coordinator to ensure the Warehouse is prepared to receive shipments and to keep the logistics timeline up to date.
- Maintains purchasing records in databases, spreadsheets, logs, and physical files.
- Ensures accuracy, accessibility, and security/confidentiality of Department records.
- Prepares periodic and as-needed reports concerning purchasing activity for the Department.
- Coordinates with the Delaware County Procurement Office.
- Performs related duties as required.
- Reviews and verifies employee timesheets for completeness and supervisor’s approval.
- Enters data into payroll and administrative databases, spreadsheets, software programs, logs, and physical files.
- Ensures accuracy, accessibility, and security/confidentiality of Department payroll documentation and transactions records.
- Prepares payroll financial reports for accounting and auditing purposes.
- Prepares periodic and as-needed payroll reports for Department management.
- Monitors and responds to staff payroll-related inquiries and works with the CFO to resolve payroll discrepancies.
- Coordinates with the Delaware County Payroll Department.
- Ensures payroll compliance with company policies and laws.
- Performs related duties as required.
- High school graduate or GED equivalent.
- At least one year of responsible work which involved the application of accounting or fiscal principles and practices.
- Experience in accounting, bookkeeping, or business administration preferred.
- Experience working with accounting and payroll software a plus.
- Valid driver’s license.
- Required to obtain, at their own expense, three forms of clearance, including PA State Police Criminal History Record Check; PA Child Abuse History; and FBI Criminal History Background Check including finger printing prior to employment.
- Proof of COVID-19 vaccination per CDC guidelines must be submitted before start date.
- Strong customer service skills.
- Problem-solving skills.
- Written and verbal communication skills.
- Relationship-building skills.
- Negotiating skills.
- Ability to learn unique information systems.
- Ability to set priorities.
- Able to multitask, prioritize, and manage time efficiently.
- Ability to manage details.
- Ability to follow protocol, procedures, and established guidelines.
- Ability to work as part of a team.
- Ability to interact appropriately and effectively with a wide range of persons.
- Ability to maintain and handle confidential information.
- Ability to adapt to changing circumstances and needs.
- Ability to manage a demanding and changing workload.
- Demonstrated strong work ethic
- Proficiency in Microsoft Applications (Office, Word, Excel, PowerPoint, Outlook, Teams).
While performing the duties of this position, the employee is frequently required to stand, walk, sit for extended periods, bend at the waist, twist or rotate at the waist, talk, hear, and perform keyboarding tasks. The role also requires near and peripheral visual acuity, as well as the ability to speak clearly. Occasionally, the employee may need to reach or work with arms above shoulder height, kneel, stoop, crouch, squat, crawl, or climb stairs. The employee may also be required to push, lift, or carry items.
Work Environment:
- Office Setting
Salary : $50,018
