Administrative Assistant

Comp: $50K-$60K

Position Summary:

Seeking a pro-active, detail oriented, resourceful and professional Administrative Assistant.

Duties & Responsibilities

• Receive diamond certificates and put into Navision database

• File diamond certificates

• Help with diamond certificate inventory

• Send out daily invoices with certificates

• Stamp the mail

• Scan diamonds with Gemprint machine or V360 machine

• Help process memo calls for diamond orders

• Assist shipping department if needed

• Help Controller with data entry

• Ensure all work is done on time and to a high-quality standard

• Other miscellaneous office, administrative, and sales support tasks as directed

Requirements

• Knowledge of Microsoft Word and Excel

• 1-3 years of previous experience as an Administrative Assistant

Key Characteristics

• Capable of handling a high-stress environment

• Adjustable to fast-paced, demanding work environment where priorities frequently change

• Ability to set priorities, multi-task and meet multiple daily deadlines

• Strong delivery and communication skills both written and verbal

• Honest and direct in communication

• Ability to stay one step ahead and be proactive

• Ability to work independently

• Ability to take initiative with strong organizational and task management skills

• Ability to work well with all levels of internal management, staff, outside clients and vendors