Administrative Assistant - Administrative Support

Description

Citrin Cooperman offers a dynamic work environment, fostering professional growth and collaboration. We’re continuously seeking talented individuals who bring fresh perspectives, a problem-solving mindset, and sharp technical expertise. We know you have choices, so our team of collaborative, innovative professionals are at the ready to support your professional development. At Citrin Cooperman, we offer competitive compensation and benefits and most importantly, the flexibility to manage your personal and professional life to focus on what matters most to you!  

We are looking for an Administrative Assistant to join the Administration Department. As an Administrative Assistant, you will be responsible for:

• Providing administrative support such as electronic filing, copying, faxing, answering phone calls, typing, word processing, and proofreading to staff and partners.
• STAR Practice Management database maintenance and project assistance.
• Assist with new client intake 
• Management of engagement letter preparation, delivery, and filing.
• Billing & accounts receivable support.
• Greet visitors and vendors.
• Meeting preparation & clean-up: food ordering if/when applicable.
• Order office meals/snacks.
• Order office supplies.
• Calendar management: assist with appointment setting, communicate Partner/Director whereabouts, set-up for meetings, organize presentations & corresponding materials.
• Provide reports and presentations based on given or requested data via: PowerPoint, Excel, billing program, etc.
• Package returns and confirm address for delivery, tracking and certified mailings.
• Electronic delivery when applicable (secure send via ShareFile).
• Preparing expense accounts and other reports.
• New hire onboarding preparation and assistance.
• Miscellaneous other tasks as assigned.

Qualifications

• Associate or Bachelor Degree preferred.  
• 2 years of experience in an administrative role
• Excellent phone manner with a customer service attitude.
• Strong spelling, grammar and math skills. 
• Strong verbal and communication skills. 
• Intermediate to Advanced proficiency with all Microsoft applications (especially Excel). 
• Ability to handle driven deadlines and work in a high paced demanding environment. 
• Strong attention to detail with precise follow-through. 
• Must be able to work independently. 
• Calm under pressure and flexible approach to situations. 
• Experience in a professional services environment is a plus. 
• Flexibility to work additional hours for Busy Season (January- April).