Program Administrative Assistant

Salary: $36,000 - $38,000 per year

Location: In-office, Monday to Friday, 8:30 a.m. - 5:00 p.m.

About the Role:

We are seeking a detail-oriented and proactive Program Administrative Assistant to join our team! This role involves performing a wide range of administrative and secretarial duties to support our organization’s programs and staff. The ideal candidate will have excellent organizational skills, a commitment to confidentiality, and the ability to handle multiple responsibilities with tact and professionalism.

Key Responsibilities:

• Serve as a positive role model for individuals, staff, and the agency.
• Maintain confidentiality of sensitive information.
• Track, record, and file training certificates for the agency.
• Collect quarterly PQI data and present findings to program leadership.
• Take minutes during monthly meetings.
• Assist Finance and other departments with physical and electronic filing and data tracking.
• Conduct internal audits and document results to ensure compliance.
• Prepare and edit correspondence, communications, reports, agendas, and other documents using Microsoft Office 365.
• Perform various administrative tasks and special projects as required.
• Provide coverage for the receptionist during lunch breaks, time off, etc.
• Support program staff with any needs that arise.
• Perform other duties as assigned.

Qualifications:

• Bachelor's degree preferred but not required.
• Proficiency in Microsoft Office 365.
• Strong communication skills; must be tactful and courteous.
• Ability to develop respectful relationships with others.
• Exceptional organizational skills and attention to detail.

Physical Requirements:

This role requires some physical activities essential to job performance, such as sitting, standing, walking, speaking, and hearing.

Supervision:

This position is supervised by the HR Liaison and Communications Specialist.