What are the responsibilities and job description for the Purchasing Administrative Assistant position at CrossFire Group?
Our client, a major utility company, is looking for an Administrative Assistant to support their Purchasing team in Detroit, MI.
This is a long-term contract position (possibility of extension or direct hire for the right candidate) and a starting pay rate of $23/Hour.
Position is hybrid and will be required to come into the office at least 1 day per week. Potentially more frequently during training period.
Job Description:
We are seeking a detail-oriented and experienced Purchasing Agent to join a dynamic team. This position plays a vital role in ensuring smooth Purchase to Pay operations while adhering to company policies and delivering exceptional support to internal and external stakeholders.
The ideal candidate will independently handle a variety of complex purchasing and administrative tasks while maintaining accuracy, cost efficiency, and timely execution.
Responsibilities:
- Act as the primary contact for invoice processing, addressing inquiries, issues, and concerns.
- Screen and prioritize mail and phone calls; maintain confidentiality at all times.
- Accurately execute full Purchase to Pay activities:
- Create shopping carts and purchase orders.
- Process received invoices and manage payment inquiries from vendors.
- Receive goods/services and review parked invoice lists.
- Investigate and resolve discrepancies in GR/IR reports.
- Issue vendor maintenance forms and support continuous improvement initiatives.
- Generate innovative ideas for improving efficiency and effectiveness.
Requirements:
Education and Experience:
- High school diploma or equivalent required; Associate Degree preferred.
- 2–5 years of administrative experience, including accounts payable/receivable or similar roles.
Skills and Knowledge:
- Proficient in handling large volumes of transactional data.
- Strong skills in business correspondence, grammar, spelling, and basic accounting.
- Intermediate knowledge of Microsoft Office Suite (Excel, Word, Outlook) and experience with SAP and SharePoint preferred.
- Excellent written and verbal communication skills.
- Strong organizational skills with the ability to manage multiple priorities and meet deadlines.
- Collaborative mindset; ability to thrive within a matrix organization where leadership is shared across functions and business units.
Preferred Qualifications:
- Background in accounts payable/receivable.
Work Environment:
- This is a hybrid role requiring at least one day per week in the office. More frequent in-office attendance may be necessary during training.
If you are a self-motivated professional with a knack for organization and efficiency, we encourage you to apply for this exciting opportunity.
Salary : $23
