What are the responsibilities and job description for the Construction Administrative Assistant position at Custom Energy Consultants?
Do you thrive in a structured, detail-oriented environment where organization and precision are key? Are you a problem-solver who enjoys managing complex administrative processes and supporting a high-performing team? If so, we’d love to meet you!
At Control Solutions Northwest and we are looking for a Construction Administrative Assistant, you’ll play a vital role in supporting our Construction Manager and supervisory staff, ensuring seamless project operations, accurate documentation, and compliance with procedures. This role is ideal for someone who enjoys working with data, streamlining administrative processes, and maintaining precise records in a fast-paced construction environment.
Why You’ll Love Working Here - Benefits:
- Competitive Wage - $26.00 per hour
- Comprehensive Benefit Package: Medical, Dental, Vision, 401(k), Paid Sick Leave and Paid Vacation/Holidays
- Challenging Environment: If you thrive in a role where precision matters, where your ability to foresee needs and solve problems makes a difference every day, this is the place for you.
- Growth & Development: Expand your expertise in construction administration, compliance, and operations
What You’ll Do - Responsibilities:
Project Coordination & Documentation
- Participate in job turnover meetings to collect necessary project details.
- Book jobs, track updates, and maintain job summaries in QuickBooks and service software.
- Review contracts and ensure compliance with booking, insurance, and regulatory requirements.
- Process change orders, invoices, and certified payroll reports for construction markets.
- Maintain accurate job records, permits, subcontractor documents, and compliance logs.
Administrative & Operational Support
- Manage purchase orders, order acknowledgments, and expense reports.
- Ensure timekeeping accuracy for field technicians and engineers, reviewing job classifications.
- Assist with job close-outs, warranty letters, and final project documentation.
- Support staff scheduling and travel arrangements (flights, hotels, rental cars).
- Prepare operations and maintenance manuals, subcontract agreements, and required paperwork.
Communication & Compliance
- Serve as a primary point of contact for administrative requests.
- Coordinate with project managers, vendors, and subcontractors to ensure project efficiency.
- Process electrical and mechanical permits and maintain regulatory compliance records.
- Ensure secure handling of financial transactions, including credit card payments.
We’re Looking For Someone Who - Requirements:
- Detail-Oriented & Process-Driven: You excel in tracking multiple projects, managing workflows, and ensuring accuracy.
- Strong Analytical & Organizational Skills: You thrive on data management, compliance tracking, and structured problem-solving.
- Technical Proficiency: You’re experienced with Microsoft Office (Excel, Word, Outlook), QuickBooks, and database management.
- Clear & Professional Communication: You have excellent written and verbal communication skills and ensure clarity in documentation.
- Reliable & Self-Motivated: You manage priorities independently, meet deadlines, and adapt to changing demands.
- Commitment to Accuracy: You understand the importance of meticulous record-keeping, compliance, and financial accountability.
Your Qualifications
- Experience in administrative, office, or construction-related roles (preferred).
- Proficiency in QuickBooks, Microsoft Office Suite, and document management systems.
- Familiarity with construction processes, regulatory compliance, or bookkeeping is a plus.
Join Us as a Construction Administrative Assistant
If you’re looking for a structured, process-oriented role where you can contribute to a high-performing team, we’d love to hear from you! Apply today and become a key part of Control Solutions Northwest!
Job Type: Full-time
Pay: $24.00 - $26.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to Relocate:
- Spokane Valley, WA 99212: Relocate before starting work (Required)
Work Location: In person
Salary : $24 - $26