Hotel Administrator

Hotel Office Assistant – The Backbone of Smooth Operations
Be the ultimate multitasker in a vibrant hospitality environment!

Are you organized, proactive, and love keeping things running smoothly? As a Hotel Office Assistant, you’ll be at the heart of the action, supporting daily operations, ownership, and team members in creating unforgettable guest experiences. Your role is crucial to ensuring the behind-the-scenes operations of our hotel run seamlessly while working in a dynamic, fast-paced environment.

What You’ll Be Doing:

• Administrative Wizardry: Handle clerical tasks like answering and transferring phone calls, sorting mail, and maintaining organized files.
• Office Coordination: Keep the office stocked and functional by managing inventory and ordering supplies.
• Friendly Face: Welcome visitors, job applicants, and business partners with professionalism and warmth, ensuring they feel valued from the moment they arrive.
• Scheduling Superstar: Organize meetings, send invites, and ensure timely updates for team members and leadership.
• Accounting Assistance: Support hotel accounting tasks such as processing invoices, reconciling accounts, assisting with payroll preparation, and ensuring financial accuracy.
• HR Assistance: Assist with human resources tasks, including onboarding new team members, maintaining employee records, organizing training sessions, and coordinating employee communication.
• Billing and Procurement: Help with purchasing supplies, managing invoices, and tracking expenses.
• Communication Pro: Act as a liaison between ownership, employees, vendors, and business partners to ensure seamless communication.
• Flexibility & Travel: Be ready to assist operations at other hotel locations when needed, under the guidance of ownership.

What Makes You Perfect for This Role:

• You’re a natural multitasker who thrives in a fast-paced environment.
• You have exceptional communication skills, both written and verbal.
• You’re organized and detail-oriented, with a knack for staying on top of deadlines.
• You have a basic understanding of accounting principles and a willingness to learn more.
• You’re familiar with human resources processes or eager to gain experience in this area.
• You’re flexible with your schedule and assignments, adapting quickly to changing priorities.
• Open availability is preferred—you’re ready to jump in wherever you’re needed.

Why You’ll Love Working Here:

• You’ll play a pivotal role in the success of our hotel’s operations, accounting, and HR processes.
• You’ll enjoy a supportive team environment where your contributions are valued and celebrated.
• You’ll have opportunities to grow your skills and advance in the hospitality industry.
• You’ll experience the satisfaction of knowing your work directly impacts the guest and employee experience.

Your Day at a Glance:

• Start by organizing the office, ensuring supplies are stocked and ready for the day.
• Field calls, greet visitors, and assist team members with their administrative needs.
• Support accounting tasks such as processing invoices, payroll, and reconciliation.
• Assist HR with onboarding, training coordination, and maintaining employee records.
• Coordinate with vendors, employees, and business partners to keep operations running smoothly.
• Travel to other hotel locations as needed to provide hands-on support.

Ready to Be the Backbone of Our Hotel Team?
If you’re ready to bring your organizational skills, professionalism, and positive attitude to a rewarding role in the hospitality industry, we’d love to hear from you. Apply today and join a team that values your contributions in creating exceptional guest and employee experiences.

Job Type: Full-time

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Night shift
• Weekends as needed

Education:

• High school or equivalent (Required)

Experience:

• Office Assistant: 1 year (Required)

Work Location: In person

Salary : $40,000 - $45,000