Administrative Assistant

Position Summary

Delaware County Community College (DCCC), located outside of the Philadelphia Metro area, is looking for a dedicated and dynamic part-time Administrative Assistant to join our team of higher education professionals who are committed to student success.

The Administrative Assistant is responsible for providing administrative support to the Director, and the Act 101 Program. The Administrative Assistant must be an organized team player with the ability to multitask and model outstanding customer service skills. The position requires excellent communication, interpersonal skills, and the ability to reach a diverse student population.

This position has access to sensitive issues and information and is expected to handle such confidential information within the guidelines of integrity and professionalism. This position is expected to represent Delaware County Community College in a professional manner and promote a student-centered customer service approach.

This position will participate in departmental and college-wide meetings, events, and activities as needed. This is a 12-months grant-funded position.

Essential Functions

• Type routine correspondence (responsible for format and organization of written materials), reports, detailed statistical reports, requisitions, program flyers, advertising brochures and newsletter. Required to maintain records of same correspondence.
• Ability to create/design a variety of marketing materials to promote the Act 101 Program and the seven-week Summer Bridge Program component.
• Answers telephone; schedule staff appointments, greet and assist students, as well as, maintain office schedule for events/activities that occur routinely.
• Creates and update student folders and maintain an accurate/current filing system.
• Use Microsoft Access application to create, maintain and monitor database systems for the Act 101 Program.
• Compile and maintain Excel spreadsheet reports.
• Use college on-line applications to schedule meetings, workshops, orientation, cultural events and conferences; and make room reservations.
• Establish and maintain effective relationships with all levels of staff, students, administration, and the public.
• Handles proof reading, photocopying, scanning and faxing of materials.
• Orders office supplies and process mail.
• Assist in the preparation of mid-year and final performance reports.
• Handles sensitive issues and information with confidentiality and discretion.
• Performs other duties as assigned by the Director of Act 101.

The successful candidate must be an engaging, effective, innovative, dynamic collaborator who will have demonstrated knowledge of best practices associated with administrative support, and customer service. This individual will have access to sensitive student and community member information and is expected to handle such information within confidential information guidelines and with integrity and professionalism. The successful candidate will also actively participate in creating an environment that encourages, models, embraces, and incorporates diverse thoughts and perspectives of all individuals of various backgrounds, ideas, and perspectives to foster an all-inclusive atmosphere and drive results.

Experience & Education

Qualified candidates will have a minimum of one-to-three years of administrative/office management related experience, technical training, or equivalent combination of education & experience. Prior related experience in an educational setting is preferred. High School diploma/GED or equivalent required; Associates degree from an accredited institution or equivalent combination of education, administrative experience, or technical training is preferred.

Supplemental Information

Background Clearances: Act 153 Clearances (Act 34 PA Criminal Background History, Act 151 PA Child Abuse History, Act 114 FBI Clearance); Verification of educational credentials For immediate consideration, interested candidates can apply online at https://www.schooljobs.com/careers/dccc

DCCC offers a great competitive salary, with an outstanding benefits package which includes: Medical, Dental, Vision, and Prescription Drug for all benefit eligible employees; College Paid Disability and Life Insurance; Flexible Spending Accounts; 403(b) Defined Contribution Retirement Plans (5% Employee Mandatory Contribution and a 10% Match by the College); Generous PTO, Holiday and Winter Break Schedule; Tuition Waiver & Tuition Reimbursement; and a Four (4) Day Work Week Each Summer; Professional Development Opportunities; and a Supportive Work/Life Balance Campus Environment.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

DCCC fosters a work environment, and a learning community focused on student success by delivering quality, affordable, and responsive educational opportunities in a technologically rich and supportive environment. We celebrate differences and commit to an “open door” policy for individuals with varying levels of knowledge, skills, experiences, and needs. By embracing diverse collegial perspectives, we seek to make inclusivity, teamwork, and respect the foundation for our students to reach their academic goals and on staff to thrive professionally. Delaware County Community College strongly encourages applications from members of traditionally under-represented groups. DCCC promotes an organizational culture and structure that honors diversity through integration of the principles of access, inclusion and most importantly equality. DCCC is an equal employment opportunity employer, valuing diversity, equity, inclusion, belonging.