Real Estate Agent - Assistant - Onsite

Summary of Position:

We are looking for a seasoned licensed real estate assistant. This individual will provide administrative support: creating contracts, disclosure, calendaring, responding to emails; as well as some personal assistance to the executive.

Responsibilities:

• Coordinate, track and administer the executive real estate transactions (including disclosures, purchase contracts, counteroffers, open escrow, sign off)
• Manage and coordinate communications with internal and external parties on behalf of the executive, including clients, agents, vendors title companies, and mortgage brokers
• Keep the executive informed about any major issues related to the transactions or clients
• Set and manage appointments: travel arrangements, itineraries, team meetings and client meetings
• Personal assistance includes: picking up orders, arranging personal appointments
• Maintain and organize files relating to real estate transactions, including ensuring all the mandatory disclosures are completed and sent to the cooperating agent or broker for review and approval

Qualifications:

• Bachelor’s degree required.
• At least 5 years of experience as an Assistant.
• Must have at least 5 years of experience working as a real estate transaction coordinator, administrative assistant, executive assistant or legal assistant.
• Strong written skills and verbal communication skills.
• Must be available on evenings and weekends.
• Real Estate License is required or working on obtaining one.
• Demonstrate knowledge and understanding of basic legal documents, including disclosures, purchase contracts (CAR and PRDS forms), and counteroffers.
• Exceptional organizational, problem-solving, and communication skills, professionalism, and ability to prioritize tasks while working under time limitations.
• Tech savvy: Familiar with Google Suit, Zoom, MSFT, Skyslope and DocuSign.

Salary: $70-90k

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