Office Administrator

Job Overview
We are looking for an Office Administrator to join our dynamic team! This role is perfect for someone who thrives in fast-paced environments, excels at multitasking, and loves to keep things running like a well-oiled machine. If you’re a proactive problem solver, self-motivated, and a team player who values collaboration, we want to hear from you!

The ideal candidate will be responsible for managing daily office operations, providing administrative support, and ensuring a smooth workflow within the office environment. This role requires strong communication skills, proficiency in office management, and the ability to handle various administrative tasks efficiently.

Duties

• Manage and oversee administrative operations across multiple departments to ensure seamless day-to-day functions.
• Manage calendars, schedule appointments, and coordinate meetings for staff
• Handle phone etiquette professionally, addressing inquiries and directing calls as needed
• Support other administrative staff, ensuring deadlines and quality standards are met.
• Interpret, review, and manage legal forms, contracts, and compliance documents to ensure accuracy and adherence to regulations.
• Oversee onboarding processes for W-2 and 1099 employees, including ensuring all paperwork is completed, accurate, and compliant.
• Foster strong collaboration and communication across teams to ensure alignment and smooth workflows.
• Proactively identify inefficiencies and implement innovative solutions to improve operations and productivity.
• Prepare reports and documentation as required by management
• Collaborate with team members to improve office processes and enhance productivity

Requirements

• Proven experience as an Office Clerk or in an Administrative role
• Strong understanding of legal terminology and the ability to review and interpret legal forms and documents accurately.
• Strong organizational skills with attention to detail
• Excellent phone etiquette and interpersonal communication skills
• Experience with onboarding processes for W-2 and 1099 employees, including familiarity with tax forms and compliance requirements.
• Background in Billing is a huge plus
• Proficiency in calendar management and scheduling software
• Familiarity with payroll processes is preferred but not mandatory
• Ability to manage multiple tasks efficiently while meeting deadlines
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) or similar software

If you are a proactive individual with a passion for organization and administration, we encourage you to apply for this exciting opportunity to contribute to our team as an Office Administrator.

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

• Employee discount
• Paid time off

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Administrative experience: 2 years (Required)

Ability to Commute:

• Phoenix, AZ 85034 (Required)

Work Location: In person

Salary : $20 - $23