What are the responsibilities and job description for the Bookkeeper/Administrative Assistant position at Designblendz?
About Us: Designblendz is a dynamic and innovative architecture and 3D visualization firm based in Philadelphia. We pride ourselves on delivering exceptional design and customer service. We are looking for a versatile and motivated individual to join our team as a Bookkeeper/Front Desk Executive Assistant.
Job Summary: The Bookkeeper/Administrative Assistant will be responsible for managing our financial records using QuickBooks Online, providing administrative support to our executives, and serving as the first point of contact for clients and visitors. This blended role requires a detail-oriented individual with strong organizational skills and the ability to multitask effectively in a fast-paced growing environment.
Key Responsibilities:
Bookkeeping:
- Maintain accurate financial records for multiple entities using QuickBooks Online.
- Process accounts payable and receivable.
- Process Invoices for Clients
- Reconcile bank statements and prepare financial reports.
- Handle payroll processing and related activities.
- Ensure compliance with relevant accounting standards and regulations.
Administrative Assistant Duties:
- Greet clients and visitors with a warm and professional demeanor.
- Answer and direct phone calls, taking messages as necessary.
- Manage the firm's calendar, including scheduling appointments and meetings.
- Handle incoming and outgoing mail and deliveries.
- Maintain a tidy and organized front desk area.
- Maintain office supplies and restock areas as required.
- Add and update communications via CRM for new and existing deals
- Provide administrative support to the executive team, including managing correspondence, preparing documents, and coordinating travel arrangements.
- Assist with the preparation of presentations, proposals, reports, and other business documents.
- Handle confidential information with discretion.
- Coordinate and organize company events and meetings.
- Perform special projects as directed by leadership.
Qualifications:
- Proven experience as a bookkeeper, front desk receptionist, and/or executive assistant.
- Proficiency in QuickBooks Online is a must.
- Strong knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Professional demeanor and strong customer service skills.
- Ability to handle confidential information with integrity.
- Associate’s or Bachelor’s degree in accounting, business administration, or related field preferred.
Benefits We Offer:
- 401(k) Plan plus matching
- Dental insurance
- Vision insurance
- Health insurance
- Life insurance (fully company paid)
- Long Term and Short Term Disability Insurance (fully company paid)
- Paid time off
- Flexible Schedule - Half-Day Fridays and Work-From-Home Options
- Referral program
- Vision insurance
- Commuter Benefits