Senior Accountant

DEFINITION OF WORK: 

The Treasurer’s Office is responsible for the billing, collection, and distribution of property taxes to Taxing Authorities within the County. The Office also acts as the “Banker for the County” by depositing County revenue and maintaining appropriate controls and bank services. The Senior Accountant functions are an integral part of the Treasurer’s Office, responsible for the daily cash position and reconciliation resulting in cash movement activities and fund transfers, distribution of property taxes, reconciliation of bank statements, General Ledger, and investment accounts.  

The Public Trustee’s office is responsible for administering foreclosures initiated within Douglas County in accordance with Colorado Revised Statutes Title 38. The Public Trustee office is also responsible for processing the release of Deeds of Trust. This position requires the knowledge and skills to perform a comprehensive review of all submitted documents with special attention to details.   

ESSENTIAL DUTIES AND RESPONSIBILITIES:  (The following examples are illustrative only and are not intended to be all inclusive.) 

Treasurer’s Office Duties:

• Performs daily reconciliation of County bank accounts and assures adequate funds to meet expenditures.  Prepares journal entries for all incoming and outgoing funds.
• Distributes property tax collections to County funds, Taxing Authorities, and Special Districts, while providing detailed reporting to Taxing Authorities and their representatives.

• Prepare cash forecasts to accurately predict the timing of cash requirements over appropriate time horizons and investing the balance appropriately.
• Maintains relationships across the County to support cash needs for other departments as well as seeing that the rights of all parties are observed.

• Exercises judgement within broadly defined practices and policies to ensure cash is protected and accounted for correctly within the County’s financials.
• Provides accurate quantitative information on cash flows and liquidity.
• Collects and analyzes data to detect deficient controls, duplicated effort, or non-compliance with laws, regulations, and management policies.
• Prepares and analyzes treasury records or other financial reports to assess accuracy, completeness, and conformance to reporting and procedural standards.

• Performs other duties as assigned. 

Public Trustee Office Duties:

• Prepare monthly, quarterly, and annual financial reports for the department.  Enter data into the monthly and quarterly spread sheets.  Prepare closed, open, and monthly activity reports, including check detail, transaction reports and dollar summary balance sheet reports and send to appropriate offices.
• Reconcile bank, operating and escrow accounts.  Reconcile monthly account statements and deposits with computer reports.  
• Prepares information for Public Trustee to transfer funds to and from external accounts, including the reserve account and the Public Trustee Salary Fund. Responsible and accountable for account management.
• Manage overbid funds and timelines to meet statutory guidelines for turning over unclaimed funds to the County. Advises Public Trustee on the interpretation of state statutes with regards to accounting procedures. Advises the Public Trustee on compliance with governmental financial standards. Research standards and rules as needed.
• Releases deeds of trust received via mail and electronically submitted, processes and routes release as require. For hard copy releases, upon completion of batch, enters necessary information into release-tracking spreadsheet and generates bank deposit, then routes to Clerk and Recorder. For rejections, provides explanations, documents in rejection-tracking spreadsheet and returns to sender.
• Interacts in person, over the telephone, and via email with the public, law firms, banks, title companies, investors, and persons directly interested in specific foreclosures or release requests. Answer questions or refers question to the appropriate person within the office and/or county.
• Performs other duties as assigned. 

SUPERVISION RECEIVED:  Works primarily independently with review of work by management. 

SUPERVISORY RESPONSIBILITIES:  This position has no direct supervisory responsibilities but does work in and supports a collaborative environment.

INDEPENDENT JUDGMENT:  Work performed is independent. The incumbent is given latitude and individual judgment in selecting the proper means to achieve the desired results, setting priorities to complete all assigned duties. Attention to detail is critical.  

EDUCATION and/or EXPERIENCE:  A bachelor’s degree in Finance or Accounting is required, Master’s degree preferred. Must have at least five years’ experience in Finance or Accounting and in a Public Trustee’s Office, mortgage company, title company, law firm, or related work environment.

KNOWLEDGE, SKILLS AND ABILITIES:

Knowledge:  

• General office practices and procedures.
• Read and comprehend department and County rules, regulations, policies, and standard operating procedures.
• Economic principles and practices, the financial markets, and the analysis and reporting of financial data.
• Cash management policies and procedures, including all available bank services.
• Automated financial management systems.
• Financial research and report preparation methods and techniques.
• Prepare a variety of routine reports and analyses.

Skills:  

• Competency in analytical processes.
• Proficiency in word processing and spreadsheets are required. Applications include MS Office products (Excel, Word, Visio, PowerPoint, Teams), and similar applications. 
• Calculate and apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
• English language, proper grammar, punctuation, and spelling in oral and written communication.
• Current business letter writing techniques and methods.
• Provide professional customer service to clients, vendors, staff and public.
• Operation of standard office equipment including fax machines, copiers, and computers.
• QuickBooks and GTS software knowledge are preferred.

Abilities:  

• Ability to effectively communicate in both oral and written form. Follow written and verbal instructions.
• Ability to establish and maintain effective working relationships with staff, supervisors, elected boards, other departments, vendors, agencies, and the public. 
• Maintain regular, predictable attendance.
• Maintain sensitive and confidential information.
• Organize material and present information clearly and concisely in verbal and written form.
• Perform duties independently without close supervision. Initiative to direct own activities.  
• Apply common sense understanding to interpret and carry out a variety of instructions.
• Perform a variety of duties, often changing from one task to another of different nature, without loss of efficiency or composure.   
• Ability to generalize, judgments, or decisions based on available information.

Salary : $75,742 - $113,612