Systems Improvement and Grants Associate - Douglas ESD

Systems Improvement and Grants Associate – Douglas ESD


Douglas ESD is accepting applications for the position of Systems Improvement and Grants Associate. This position works 230 days per year, 5 days per week, 8 hours per day, to begin immediately.

APPLICATION DEADLINE: 12/02/2024 at 5:00 p.m.

STARTING SALARY: $31.70 - $40.86 per hour (Placement is dependent on relevant verifiable experience)

JOB SUMMARY: This position supports Douglas ESD's Education Services Department, focusing on enhancing district and school systems through strategic coordination of funding, grant management, and long-term planning support. The position involves consulting with districts, assisting in program implementation, and aligning efforts across the region to improve student outcomes.

DUTIES: This is not an exhaustive or all-inclusive list of responsibilities, skills, duties, or functions associated with the job. Full job description is attached in Applicant Tracking.

• Collaborate with district and community partners to develop a regional vision for sustainable systems improvement, reducing academic disparities, and enhancing student outcomes.
• Coordinate district strategic planning efforts, compile collective plans, and track progress on strategic goals, grants, and community engagement initiatives.
• Provide technical assistance and access to promising practices and relevant research for continuous improvement of district systems and operations.
• Develop and implement grants management tools, establish reporting timelines, and ensure timely submission of information.
• Coordinate with Data Supervisors and other team members to ensure the collection of required evaluation data for grant and program reporting.
• Prepare clear and concise reports for a variety of audiences, ensuring compliance with relevant laws and regulations, such as FERPA and state-specific data privacy laws.
• Convene and facilitate meetings with district colleagues, community partners, and other constituents to support program implementation and knowledge exchange.
• Identify opportunities for collaboration across districts, leveraging resources to enhance program effectiveness and coherence.
• Utilize data analysis to inform program adjustments and provide up-to-date information for internal and external reporting.
• Maintain accurate, complete, and confidential records as required by law and district policy.
• Other duties as assigned.

QUALIFICATIONS:

• Bachelor’s Degree or higher preferred.
• Two to three years of experience in program development, grant management, and/or project coordination.
• A strong understanding of public-school systems and continuous improvement processes is essential.
• Demonstrated experience in data collection, analysis, and the use of reporting platforms is required (i.e., SmartSheets).

BENEFITS: Douglas ESD offers an excellent benefit package that includes health, dental and vision. Paid holidays and sick leave provided. Retirement through the Oregon Public Employees Retirement System.