Title Agent Trainee/Title Agent

ECU Title & Escrow is seeking a Title Agent Trainee/Title Agent. The Title Agent is responsible for preparing all documentation required to close the real property transaction, ensure all loan closings are conducted within established criteria and guidelines, and travels to closing locations as needed.  Issues related title insurance policies.

I.               Position Responsibilities: 

A.             Documentation Preparation & Analysis 

a.     Analyze, provide final approval, and sign off on title commitments and title policies.

b.     Prepares ALTA settlement statement in compliance with all lenders, HUD, state, and federal regulatory requirements.

c.     Collects, prepares, analyzes, and/or assembles other documents required for closing including, but not limited to, deeds, powers of attorney, property descriptions, survey and plat descriptions, proof of insurance, confirm and secure payoff information, authorizations from seller and borrower, confirm realtor information, tax information and proof of termite inspection.

d.     Reviews all documents for completeness and accuracy.

e.     Confirm documents convey title appropriately between parties; confirm lien documents are accurate; and works with appropriate parties to resolve any outstanding title issues.

f.      Explain owner’s title insurance and benefits to buyers prior to closing. 

B.             Scheduling, Communication and Travel 

a.     Serves as primary contact for members, realtors, lender staff, buyers, sellers, and other interested parties.

b.     Assist parties with information gathering, answering questions, directs parties to the appropriate department/personnel for specialized services.

c.     Review closing documents with appropriate parties by explaining provisions and procedures contained within and answering questions.

d.     Schedule settlement meetings where real estate transactions are closed.

e.     Travel to and from closing locations in the greater Tennessee and Virginia region to conduct closings as needed. 

f.      Prepares lender package and delivers to Closing Agent for ultimate delivery to lender following closing.

g.     Post-Closing:

                                                        i.     Assists Settlement Agents in disbursing closing funds and proceeds in conjunction with lender instructions and closing requirements. Prepare and assemble documents for recording after closing.

                                                       ii.     Closes out files and follows established audit protocols to ensure all documentation is complete and all funds properly disbursed.

                                                      iii.     Responds to member post-closing questions and requests for information.

h.     Provides backup for Closing Agents and staff who are on vacation, sick or are otherwise unavailable as needed.  

C.             Other Duties 

a.     Follow regulations to ensure that all transactions comply with state and federal regulations and rules.

b.     Attend training to remain current with industry standards and regulations.

c.     Actively participates in marketing, community relations activities and civic groups to represent ECUTE.

d.     Must be willing to work flexible hours, including weekend and evening hours, and travel by personal automobile as needed to preform closings in the areas served by ECUTE.

e.     Other duties as assigned. 

II.              Knowledge and Skills Required: 

A.    Licensed title agent in Tennessee/Virginia.  Must complete file review with manager prior to advancement from Trainee.  Or may have at least one year experience in a previous title agent position.

B.    State and federal laws and regulations governing the issuance of the title insurance and settlement of real property transactions, including RESPA, RESA (Virginia statute) Truth in Lending, TRID, ECOA and state UCC laws.

C.    Excellent understanding of the field’s concepts, practices, and procedures

D.    Solid understanding of the jurisdictional requirements for performing real property settlement services in all jurisdictions in which ECUTE operates.

E.    Best practices for title companies as designated by ALTA, title insurance underwriters/auditors, and/ or other applicable trade or regulatory authorities.

F.    Excellent Member service skills.

G.    High attention to detail; ability to read and analyze industry-specific, financial, and basic legal documents.

H.    Strong ability to prioritize and manage tight deadlines.

I.      High level of comfort with industry specific software utilized by ECU Title.

J.     Excellent Microsoft Office skills.  

K.    Ability to work independently and exercise judgment, critical thinking and decision making to identify and resolve title issues.

L.     Must be a notary.  Will establish if not currently a notary.  Must attend ECU’s notary service class.