Facilities Director

POSITION SUMMARY
The Facilities Director oversees the management, maintenance, and operation of the school facilities and grounds to ensure safe, efficient, and well-maintained environments for learning. This role involves planning and directing maintenance, custodial, and grounds keeping staff; managing budgets and projects; ensuring compliance with safety and regulatory standards; and coordinating capital improvement projects. The Facilities Director serves as a key advisor to school leadership on infrastructure needs, sustainability initiatives and safe work habits.
 
ESSENTIAL CORE VALUES

• Is student-centered and believes all students deserve a safe and clean learning environment.
• Believes that helping all students grow socially, emotionally, and mentally well is important to the process of academic rigor.
• Believes in encouraging diverse thinking and seeking different perspectives from many different stakeholders.
• Values diversity, inclusion and equity in all decisions.
• Appreciates and respects all beliefs and differences while working to provide harmony for those differences to coexist.

ESSENTIAL DUTIES
 
Administrative

• Collaborates with the Principal to determine short and long-term plans for facilities.
• Manages the daily oversight of all facility operations and project management as directed by the Principal, to support and execute procedures, policies, goals and objectives of the school district.
• Works with the Principal to develop a facilities budget.
• Monitors work orders to ensure prioritization of assignments. Reviews submissions and completed work and closes out completed procedures.
• Develops and maintains supply, material and equipment inventories for facilities/grounds management, and sign for deliveries when necessary.
• Write reports, business correspondence, and procedure manuals as needed.
• Inspects buildings, when appropriate, for cleanliness and maintenance issues and discusses conditions with the Principal to determine next steps.
• Keeps accurate and up-to-date facility records, including the maintenance of fire alarms and other safety measures.

 Supervisory

• Build and maintain quality relationships with staff, school administrators and vendors.
• Ensures all maintenance/custodial employees have the appropriate training required.
• Works with the Principal in the screening and hiring of maintenance/custodial employees.
• Manages in various personnel actions, including staffing, work assignments/schedules, and annual performance evaluations.
• Approves leave time for custodial staff and arranges for substitutions when necessary.
• Maintains M.S.D.S. files and maintenance schedules.

 Security and Safety

• Manages and responds to fire and other alarm notifications, and works with local police and/or fire departments in a timely manner to ensure safety protocols are implemented.
• Checks conditions of building daily.
• Submits water samples for testing
• Coordinates and/or manages snow removal and ice control as necessary.
• Ensures communications, cameras, alarms and other safety systems are working appropriately and manages repairs when needed.

 Maintenance

• Understands federal, state and local code laws, regulations and policies and ensure compliance.
• Coordinates the establishment and administration of schedules and procedures for the ongoing maintenance/custodial care of school buildings.
• Supports preventative maintenance programs for all school-related equipment.
• Maintains and repairs mechanical equipment (per manufactures instructions), furniture, doors, locks, lighting, pumps and other equipment.
• Maintains grounds (i.e. mowing, raking, sweeping, irrigation).

 Custodial

• Works with other custodial staff to set up/tear down and clean cafeteria and other rooms as needed.
• Ensures availability to support staff with emergencies and mishaps/accidents as needed.

ADDITIONAL DUTIES
Performs other related tasks as assigned by the Principal or designee.
Note: The above description is illustrative of tasks and responsibilities.  It is not meant to be all inclusive of every task or responsibility.
 
KNOWLEDGE, SKILLS AND ABILITIES

• Knowledge/experience in positions with progressive responsibility in the field of custodial and maintenance work.
• Knowledge of safety practices and procedure.
• Proven ability to motivate, develop and direct people as they work.
• Ability to manage own time and the time of others.
• Committed to a flexible schedule, including nights, weekends, school vacations, and responding to emergencies, which impact operations and/or facilities.
• Knowledge of construction and building systems and technological applications related to job functions.
• Knowledge of the mechanics of school equipment such as boilers, electrical, heating and plumbing equipment, heat controls, ventilations and air conditioning.
• Knowledge of State and Federal regulations appropriate to the management and operation of facilities maintenance and custodial services.
• Knowledge of project management techniques including planning, coordination, scheduling, and cost control.
• Knowledge of administrative computer applications, as related to departmental functions.
• Skilled in excellent communication, customer service, and problem-solving talents.
• Ability to clearly and succinctly communicate from organizational goals to specific tasks.
• Ability to perform basic calculations and analysis.
• Proven ability to develop and sustain positive working relationships with others.
• Ability to carry out instructions furnished in multiple formats.
• Ability to problem solve and resolve issues in compliance with policies and regulations.
• Maintains an active driver’s license.

PHYSICAL AND MENTAL DEMANDS, WORK HAZARDS
Physical ability to perform the essential functions of the job as outlined above, in addition to the following: While performing the duties of this position, the employee is frequently required to stand, walk, and sit. The employee is regularly required to see, talk, and hear. The employee is regularly required to use hands to manipulate, handle, or feel. The employee is regularly required to reach with hands and arms, stoop, kneel, or crouch. Employee must occasionally move equipment and/or supplies. The job is performed for the most part in an office or school setting with regular exposure to outside weather conditions. The employee is frequently exposed to moving mechanical parts; high, precarious places; fumes or airborne particles; and risk of electrical shock. The employee is occasionally exposed to wet and/or humid conditions, toxic or caustic chemicals, extreme cold, extreme heat and vibration. The noise level is that of a typical school, but can be loud depending on the situation. Mental demands requiring decision making, analytical and organizational skills in order to achieve work objectives, draw daily operational conclusions, solve practical problems, use computer technology and to present information for use by administration in making decisions.