What are the responsibilities and job description for the Accounts Payable position at First Service Corporation?
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Job Summary:
The Accounts Payable Technician I is an entry level accounting position reporting directly to the Accounts Payable Supervisor. This position provides direct support for processing the day-to-day vendor invoices and payments.
Incumbent is expected to have excellent attendance and communication skills, possess the ability to build lasting business relationships, and exhibit professionalism.
Essential Job Duties and Responsibilities:
- Process and review all invoices for proper documentation, accurate coding and appropriate approval according to company policy and procedures
- Complete final review process in a timely and accurate manner meeting departmental deadlines
- Ensure all import files are received and the data is timely and accurately transferred to accounting system
- Research and resolve problems associated with processing invoices
- Assist with daily check processing; including printing, sorting, obtaining signatures and proper distribution
- Responsible for ensuring the invoice and check images are attached, daily
- Prepare and upload positive pay file to financial institution
- Prepare and distribute monthly reports: check registers, aging reports, etc.
- Scan all applicable documents: change invoice journals, void journals, etc.
- Correspond with vendors, other departmental staff and field staff as needed in a timely and professional manner
- Assist with mailing 1099 forms
- Ensure vendor enrollment paperwork is in compliance with company policy and 1099 reporting requirements
- Complete other projects as assigned by Supervisor
Knowledge, Skills and Abilities (KSAs):
- Knowledge and experience of general accounting principles and procedures
- Self-starter able to work within fast-paced, dynamic, team-oriented environment with high volume of invoice processing
- Strong organizational, time management and prioritization abilities
- Excellent communication, analytical and interpersonal skill
- Proficient in MS Excel and Word
Education and Experience:
- High School Diploma or Equivalent
- Minimum of one year of high-volume accounts payable experience
- Sage Construction and Real Estate 300 software or OneSite Accounting experience a plus
Physical Demands:
- Must be able work with a computer for a minimum of 7 hours daily
- Must be able to read printed materials and computer screen
- Must be able to effectively and professionally communicate in e-mail, by phone, or in person during the course of the workday
- Ability to perform data entry, keyboarding, and mouse functions to complete job duties timely and efficiently.
- Ability to use phone systems and office machines.
