What are the responsibilities and job description for the Accounts Payable Specialist position at Gaines and Company?
ACCOUNTS PAYABLE SPECIALIST
DESCRIPTION:
Gaines and Company, awell-established construction company, is seeking a F/T Accounts Payable Specialist in our Reisterstown, MD office.
RESPONSIBILITIES:
- Process and pay invoices in a timely fashion and actively review vendor payment history to ensure duplicate payments are not made
- Review and input AP invoices into the company financial database
- Match supporting documentation to AP checks
- Process and mail AP checks on a weekly basis
- Communicate with vendors and colleagues regarding payments, tracking, and resolution of discrepancies on vendor statements
- Track Form W-9 for each vendor and produce Form 1099 at year end
- Assist in year-end audit preparation and record-keeping
- All other financial and administrative duties as assigned, including using personal vehicle to make bank deposits on a weekly basis
QUALIFICATIONS:
- Minimum 3 years' experience in accounts payable required, preferably in the construction industry. Knowledge of AIA invoices and retainage helpful.
- Attention to detail with proven ability to accurately process a large volume of transactions in a timely manner
- Strong organizational skills
- Ability to prioritize and multi-task
- Willingness to take initiative to solve problems
- Team player with a positive attitude
- Good communication skills (written and verbal)
- Physical ability to occasionally handle some lifting of office supplies, such as receiving/moving deliveries
We offer a competitive salary and great benefits.
Job Type: Full-time
Pay: $50,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Physical Setting:
- Office
Schedule:
- Monday to Friday
Supplemental Pay:
- Yearly bonus
Experience:
- Accounts payable: 3 years (Required)
Ability to Commute:
- Reisterstown, MD 21136 (Required)
Ability to Relocate:
- Reisterstown, MD 21136: Relocate before starting work (Required)
Work Location: In person
Salary : $50,000 - $75,000