Accounts Payable Specialist

ESSENTIAL RESPONSIBILITIES AND DUTIES

Summary/Objective:

The Accounts Payable Specialist processes all invoices and disbursements through the accounts payable system.

Essential Functions:

1. Process invoices immediately through the computerized accounts payable system.
   1. Review and verify invoice quantities, materials, and pricing to purchase order.
   2. Verify proper expense coding.
   3. Obtain proper approval for invoice payment.
   4. Verify accuracy of all imputed data.
   5. Review and verify monthly statements.
2. Prepare and process all computerized and manual disbursements, in addition to applying discounts for invoices by making those disbursements top priority.
3. Address customer inquiries regarding payments for vendors and resolve any discrepancies.
4. Maintain and reconcile general ledger accounts for vendors.
5. Assist the department in month-end and year-end closing.
6. Prepare information returns (1099’s) at the end of every year for independent contractors.
7. Maintain vendor files by scanning and attaching invoices and other required documentation to appropriate vendor.
8. Other duties as assigned.

JOB SPECIFICATIONS

Work Environment:

• Work time will be indoors/office.
• Noise level will be low.

Physical Demands:

• Lift a maximum weight of 10 lbs.
• Sit approximately 7 hours per day and walk or stand the other 1 hour per day.

ADDITIONAL QUALIFICATIONS

Experience:

Special Skills:

• Written communication, verbal communication and basic mathematical skills.
• Ability to use a computer including Microsoft Office with a focus on Excel.
• Ability to use accounting software.

Certifications:

Industry Related Experience or Skills:

Education Required: High School

Preferred Education: N/A

Bilingual in Spanish Preferred: No