What are the responsibilities and job description for the Accounts Payable Specialist position at Chaney Enterprises?
ESSENTIAL RESPONSIBILITIES AND DUTIES
Summary/Objective:
The Accounts Payable Specialist processes all invoices and disbursements through the accounts payable system.
Essential Functions:
- Process invoices immediately through the computerized accounts payable system.
- Review and verify invoice quantities, materials, and pricing to purchase order.
- Verify proper expense coding.
- Obtain proper approval for invoice payment.
- Verify accuracy of all imputed data.
- Review and verify monthly statements.
- Prepare and process all computerized and manual disbursements, in addition to applying discounts for invoices by making those disbursements top priority.
- Address customer inquiries regarding payments for vendors and resolve any discrepancies.
- Maintain and reconcile general ledger accounts for vendors.
- Assist the department in month-end and year-end closing.
- Prepare information returns (1099’s) at the end of every year for independent contractors.
- Maintain vendor files by scanning and attaching invoices and other required documentation to appropriate vendor.
- Other duties as assigned.
JOB SPECIFICATIONS
Work Environment:
- Work time will be indoors/office.
- Noise level will be low.
Physical Demands:
- Lift a maximum weight of 10 lbs.
- Sit approximately 7 hours per day and walk or stand the other 1 hour per day.
ADDITIONAL QUALIFICATIONS
Experience:
- Accounts Payable or general accounting background or experience (2 years minimum).
Special Skills:
- Written communication, verbal communication and basic mathematical skills.
- Ability to use a computer including Microsoft Office with a focus on Excel.
- Ability to use accounting software.
Certifications:
- N/A
Industry Related Experience or Skills:
- N/A
Education Required: High School
Preferred Education: N/A
Bilingual in Spanish Preferred: No
Salary : $21 - $24
