Office Administrator and Bookkeeper (Part-Time, Hybrid)

Office Administrator and Bookkeeper (Part-Time, Hybrid)

LMS Mid-Atlantic (LMS) is a trusted provider of labor, material, and support services for the commercial contracting industry throughout the Washington, DC metropolitan region. LMS is dedicated to delivering high-quality solutions that help our clients successfully complete complex projects on time and within budget. With a focus on reliability and efficiency, LMS partners with general contractors and construction firms to meet the growing demands of the region’s vibrant construction market.

Position Overview:
We are seeking a highly organized and adaptable Office Administrator & Bookkeeper to join our team in a part-time capacity. This is a newly created role and will evolve over time to meet the needs of our growing business. The ideal candidate will be comfortable handling a variety of administrative and financial tasks, balancing structure with flexibility, and adapting to changing responsibilities as needed.

Key Responsibilities:

• Invoice Processing: Create and collect invoices from vendors, upload them into accounting software, and ensure timely payments.
• Accounts Payable: Review and process subcontractor requisitions, confirm compliance requirements, and handle vendor inquiries.
• Scheduling & Administrative Support: Coordinate meetings, appointments, and assist with expense documentation.
• Office Management: Manage relationships with vendors, maintain office supplies, arrange for maintenance and repairs, and ensure a tidy and functional workspace.
• General Bookkeeping: Maintain accurate financial records, reconcile accounts, assist with financial reporting, and support month-end closings.
• Notary Services: Maintain Notary certification and perform notary services for the company.

Qualifications & Skills:

• BS degree in Accounting, Finance, Business Administration, or a related field, or equivalent experience preferred.
• 2-5 years of experience in office administration, bookkeeping, accounts payable, or payroll roles.
• Familiarity with accounting software (e.g., QuickBooks) and payroll systems.
• Strong organizational skills with attention to detail.
• Ability to multitask and prioritize responsibilities in a dynamic environment.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other business software.
• Willingness to adapt and grow with the role as company needs evolve.
• Ability to maintain confidential and meticulous records.
• Demonstrated commitment to high professional ethical standards.

If you are a proactive, detail-oriented professional who thrives in a dynamic and evolving role, we encourage you to apply!

GCS-SIGAL is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status.

Qualified applicants who are offered a position must pass a pre-employment background check.
 

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