Description :
We are currently seeking an individual to join our hard-working, dedicated team as an Executive Administrative Assistant at
Hayden Power Group - As a family-owned electrical contractor for 50 years, we light the path to long-term success of our highly valued professional teams, who protect and serve our customers, by safely providing state-of-the-art, cost-effective solutions for all types of electrical needs.
Family is our Life. Power Solutions are our Business.
Compensation and Benefits
The final compensation is $18.00 per hour, determined by individual qualifications and experience.
Typical Work Schedule
Dayshift, Monday through Friday, 8 : 00am-4 : 30pm.
Generous Benefits Package including :
- Medical, Dental and Vision Insurance
- Life Insurance
- Vacation and Personal Time
- 401K Plan with Matching Contribution
- Short-Term Disability
- Employee Assistance Program
- Employee Perks Program & On-Site Gym
- Competitive Pay and Opportunities for Advancement
- Yearly Bonus Potential and more...
Description
Join our dynamic organization as the Executive Administrative Assistant to the President, where you will play a vital role. This position offers a unique opportunity to work closely with the President, providing high-level administrative support and contributing to strategic initiatives. We are seeking a proactive, organized, and detail-oriented professional who thrives in a fast-paced environment and is eager to make a meaningful impact.
Provide administrative support to the President of Hayden Power Group by planning, prioritizing, and organizing diversified workload.
Duties and Responsibilities Essential to the Job of an Executive Administrative Assistant – including the following and any other duties that may be assigned as needed :
Front Office Responsibility : Spend 90% of the time at the front desk, answering phones, screening and greeting visitors or candidates, directing them to their destination, preparing and serving beverages, and arranging meals for meetings.Executive Support : Provide support to the President, including managing their schedule / calendar, coordinating meetings, drafting correspondence, reviewing emails, preparing reports, filing and organizing documents, and handling other correspondence. Provide support to the Executive Team.Communication Liaison : Act as a liaison between the President and other executives, employees, and clients, ensuring clear and efficient communication.Travel Coordination : Arrange travel plans for the President, including booking flights, accommodations, and transportation, and preparing detailed itineraries.Event Planning : Organize and coordinate company events, meetings, and conferences, ensuring all logistical details are managed.Document Preparation : Prepare and edit correspondence, reports, presentations, and other necessary documents.Meeting Support : Prepare agendas, take minutes, and follow up on action items for meetings attended by the President when applicable.Confidentiality : Handle sensitive information with a high level of discretion and confidentiality.Office Management : Oversee the administrative functions of the executive office, including maintaining office supplies, managing mailings and ensuring equipment is operational. Maintain company phone extension / mobile directory and distribute to office staff, as required.Industry Award Applications : Prepare industry award applicationsExpense Management : Maintain and submit the President's credit card receipt and expenses as well as those of other management members when requested.Departmental Assistance : Assist other departments as neededSpecial Projects : Participate in and work independently or within a team on ongoing or special projects.Requirements :
Educational / Work Experience / Certifications
Minimum of 4 years prior experience as an Administrative Assistant reporting directly to senior management.Demonstrate a high-level working knowledge of Microsoft Office suite.Background in the construction industry a plus.Skills / Abilities
Highly motivated team player with excellent communication and organization skills with careful attention to detail required.Exceptional interpersonal skills.Flexibility to adapt to changing priorities and demands.Ability to thrive in a fast-paced, multi-prioritizing construction environment.Computer proficiency in Microsoft Office suite.Organizational efficiency and “can-do” motivation to go above and beyond through the pursuit of knowledge in respective departments; work cooperatively with management to improve internal processes and procedures.Positive attitude.Commitment to Company values and the highest level of professional and ethical standards.Working Conditions
Office position, primarily sedentary; frequent computer use. However, some filing is expected, which requires the ability to lift files, open filing cabinets and bend or stand as necessary.Special Requirements
Valid driver's licenseBackground checks, screenings, and physicalsConform to all Company policies and procedures.Compensation details : 18-18 Hourly Wage
PIa3317fcb3c84-37658-36929930
Salary : $18
