What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Grower Direct Nut Company?
JOB SUMMARY
The Administrative Assistant duties include providing support to our managers and employees, assisting in many clerical tasks and daily office needs and managing our company’s general administrative activities.
ESSENTIAL FUNCTIONS
- Greet visitors as they come into main office.
- Responsible for all incoming phone calls; redirect any inquiries that customers may have.
- Responsible for all the mail – coming and outgoing, sorting, making copies and classification.Write and distribute emails, correspondence memos, letters, faxes and forms.
- Maintain front desk and verify that orders are placed as necessary to ensure necessary supplies are available at all times
- Take care of all the over-the-counter front desk sales as well as the petty cash and restocking items in our display locations.
- Responsible for all the Fed Ex shipping documentation/receiving.
- Assist with shipping products sent via Fed Ex.
- Assist management and Quality Control with any samples sent to brokers/customers/USDA.
- Resolve Fed Ex issues.
- Provide assistance to management of all Martella Family Companies as needed.
- Schedule and organize all meetings in the conference room.
- Provide assistance to all departments as needed.
Act as the point of contact for internal and external clients
QUALIFICATIONS/SKILLS
1. High School diploma a requirement
2. Bilingual in Spanish/English required
3. Typing at least 36 wpm
4. Proficiency with MS Office programs
5. Ability to maintain strict confidential information
6. Ability to multitask and prioritize jobs
7. Strong organizational skills
8. Must be a “team player”, able to work well with fellow employees
9. Must be dependable, reliable and able to work independently
10. Excellent interpersonal skills and problem solving ability
11. Be professional, neat and clean in appearance
12. Must be able to work flexible schedule and overtime as needed
Job Type: Full-time
Pay: $18.00 - $20.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Required)
Experience:
- Admin Assistant: 2 years (Required)
- Office work: 1 year (Preferred)
Language:
- Spanish (Required)
Shift availability:
- Day Shift (Preferred)
Work Location: In person
Salary : $18 - $20