Project Coordinator

Job Title: Project Coordinator – Federal Construction

We are a leading Federal Construction Contractor seeking an experienced Project Coordinator to manage and support a variety of construction projects from inception to completion. The ideal candidate will have experience with federal construction contracts, including knowledge of federal contract provisions, certified payroll reporting requirements, and project documentation management.

Position Overview: As a Project Coordinator, you will work closely with our project management team, clients, subcontractors, vendors, and internal teams to ensure successful project delivery. You will be responsible for organizing, monitoring, and coordinating project activities, budgets, and resources, and ensuring compliance with all relevant regulations and requirements.

Key Responsibilities:

• Coordinate project management activities, resources, equipment, and information.
• Break down complex tasks into manageable actions and set timeframes.
• Collaborate with internal teams to assign tasks and ensure efficient schedule management.
• Act as the primary point of contact for clients, subcontractors, and vendors, ensuring their needs are met and the project is progressing smoothly.
• Use project management tools (Procore, Microsoft Project, etc.) to monitor working hours, plans, and expenditures.
• Issue and track all necessary legal and compliance documents (e.g., contracts, certified payroll reports, terms of agreement).
• Prepare and maintain comprehensive project documentation, plans, reports, and schedules.
• Organize and participate in project meetings, documenting key actions and decisions.
• Prepare and distribute presentation materials for project meetings.
• Maintain project schedules, work hours, budgets, and expenditures, ensuring tasks are completed on time and within budget.
• Provide general administrative support to the project management team as needed.

Requirements:

• Proven experience as a Project Coordinator or Administrator in the construction industry, with a strong preference for federal construction experience.
• In-depth knowledge of federal construction contracts, compliance requirements, and reporting (e.g., certified payroll, contract provisions, FAR regulations).
• Proficiency in Procore and other project management tools (Microsoft Project, Planner, etc.).
• Exceptional organizational skills, with a keen eye for detail and the ability to manage multiple tasks and deadlines.
• Strong communication skills, both written and verbal, and the ability to interact effectively with clients, vendors, subcontractors, and internal teams.
• A minimum of 5 years of experience in project coordination, with preference for candidates with more experience.
• Ability to work independently and as part of a team, managing priorities in a fast-paced environment.
• Competency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of document management and administrative procedures related to federal contracts.
• Ability to maintain high levels of confidentiality and professionalism.

Preferred Qualifications:

• Experience with certified payroll reporting and compliance.
• PMP or CAPM certification is a plus.
• Ability to work under pressure and handle tight deadlines.

Job Type: Full-time

Pay: From $55,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Required)

Experience:

• Construction: 5 years (Preferred)
• Project Coordination: 5 years (Preferred)

Work Location: In person

Salary : $55,000