Project Administrator/Permit Expediter

Benefits:

• Bonus based on performance
• Competitive salary
• Dental insurance
• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance
  
  
  

This position is tasked with keeping active projects running smoothly. This includes coordination of submittals, coordination of sub consultants and processes, task management and deadline awareness as well as support/assistance to the production team. Effective communication skills, working with a team, the ability to multitask and the desire to finish projects are key characteristics.

The Project Administrator is a vital role in the success of any civil engineering project. Each project follows similar critical milestones however no two projects are the same. The Project Administrator supports the production team and firm as a whole in various ways. The core component is knowing where each project is in the continuum of submittals from the time a client has signed a contract with Gulfstream Design Group until the scope of work is completed. Tasks may include but not be limited to the following:

Agency Comment Response Management:

• Being aware of meeting & comments from various agencies
• Tracking comment response by production team
• Communicating task with client/Project Engineer and CAD
  
  
  

Request for Proposal (R.F.P)/Request for Additional Information(R.A.I.) Process with Design Team Members (Attorneys, Biologists, Architects, Engineers, Surveyors, etc.):

• Prepare and message R.F.P. to sub consultants based on scope of work
• Manage RFP process including tracking, communicating and posting to FTP site
• Follow up regarding bid award
• Maintain current list of sub consultants
• Identify, when directed, new sub consultants
  
  
  

Task Management:

• Assist production staff with Meeting Notes/Memos
• Agency Submittal Prep/Organization
• Submittal Delivery Coordination and Communication to client and Internal Accounting
  
  
  

Meeting Preparation Existing Projects:

• Weekly reminders sent to production staff regarding agendas needed for following week
• Weekly check for any agency meetings
• Weekly emails to clients regarding agency meetings
  
  
  

Benefits:

• Competitive salary and performance-based bonuses
• Comprehensive health, dental and vision insurance
• Professional development opportunities
• Tuition reimbursement for relevant courses and certifications
  
  
  

About Gulfstream Design Group:

Founded in 2013 by Matt Lahti, P.E., Gulfstream takes pride in having a wide range of comprehensive and diverse capabilities, which enable it to serve a broad range of clients throughout Florida's First Coast region. Headquartered in St. Augustine, Gulfstream currently has 16 employees and is the largest LOCALLY owned civil engineering firm in St. Johns County. Gulfstream has established a solid track record of providing high quality services that allow projects to be successful throughout their entire lifecycles. Gulfstream believes that responsiveness and the ability to fulfill requests efficiently and promptly are key to any project's success. As a small firm, it offers high capabilities and tremendous value and currently has the capacity to take on new work and help clients meet their immediate needs for projects. The firm understands the importance of maintaining existing infrastructure integrity for the community, as the team members are also part of the community they serve.

To Apply: Please send resume, references and salary requirements to: matt@gulfstreamdesign.com