Benefits Administrator (Hybrid)

Description

We are HALO! We connect people and brands to create unforgettable, meaningful, and lasting experiences that build brand engagement and loyalty for our over 60,000 clients globally. Our nearly 2,000 employees and 1,000 Account Executives located in 40 sales offices across the United States are the reason HALO is the global leader in branded merchandise, uniform programs, and recognition and incentive solutions.  

We are looking for a Benefits Administrator who will be responsible for researching, analyzing, and administering corporate health well-being and retirement benefit programs in a manner supporting company culture and ensuring policy and statutory compliance with governing agencies for a rapidly growing organization. This position is responsible for directing and planning the day-to-day operations of group benefit programs (group health, dental, vision, short-term and long-term disability, life insurance, flexible spending plans, health savings accounts, 401k), while providing the highest level of service to HALO employees and holds vendors accountable for the same. 

Responsibilities:  

• Design/Manage benefit programs for employees to enhance our employment value proposition and increase employee loyalty and retention. 
• Research and make recommendations to offer cost-effective and competitive employee benefit plans, that meet HALO vendor requirements.
• Monitor success measure of benefit programs and develop new measures to ensure costs are minimized and efficiencies are optimized by providing and presenting reports on benefit programs. 
• Lead program implementation & disruption management for impacted members.
• Responsible for preparation and distribution of all legally required documents & compliance related activities, to meet applicable state & federal laws. 
• Manage enrollments and determine eligibility and status changes, ensuring accuracy, legal compliance, consistency, and confidentiality.
• Manage vendor contracts, planning, performance, and contract renewal process. 
• Manage employee data and leverage the HRIS system to maintain and report on employee changes, eligibility and provide reporting to leadership. 
• Oversee system updates required for plan and contribution changes, integrity of data feeds, and carrier coordination. 
• Provide HR system audit support.
• Respond to questions/inquiries from current or prospective employees regarding benefits. 
• Administer benefit claim resolution, change reporting, and COBRA compliance with third party administrators and carriers for all insured benefit plans.
• Manage funding process for funded benefits.
• Manage 401(k) plan administration from participant to fiduciary level. Coordinate and participate in annual 401(k) plan independent audit and non-discrimination testing.
• Maintain files of 401(k) plan contributions, loans, distributions, history, data, correspondence, reports, forms and bi-weekly data transfer and funding.
• Reconcile monthly insurance billings and process payments.
• Manage HALO’s Wellness program to support Wellness initiative. Lead employee Wellness program and develop a team of champions.
• Lead benefits process from Due Diligence to Implementation during business acquisitions.
• Perform other duties as assigned.

Requirements

• Bachelor’s degree, preferably in human resource management or related field or equivalent combination of education, training and experience. 
• 5 years human resources experience; a minimum of 5 years of direct benefits administration experience.
• Extensive exposure to benefits design, compliance, administration, and communications.
• Thorough understanding of employment & benefit related laws and regulations.
• Comfortable with ambiguity and able to thrive in a fast-paced environment.
• Demonstrated high level of analytical skills.
• Ability to consistently maintain a high level of confidentiality; this includes during non-work time.
• Demonstration of patience and sensitivity when discussing personal information in potentially stressful situations. 
• Use of time management and prioritization skills to complete multiple tasks by deadlines.
• Knowledge of company policies/procedures and benefit packages. 
• Experience with driving adoption of workplace wellness initiatives.
• Experience with or knowledge of Payroll & HRIS systems.
• Proficiency in Microsoft Outlook, Word, Excel and Power Point.
• xcellent and effective oral and written communication skills.
• Ability to clearly explain complex information.
• Presentation of an approachable, positive, professional attitude and appearance.
• Creative problem-solving capabilities.
• Flexibility and ability to work well in a team environment.
• Capable of domestic travel, sometimes with short notice, up to 10% of the time.

More about HALO

At HALO, we unleash the energy of our client's brands and amplify their stories to capture the attention of those who matter most. For that reason, more than 60,000 small- and mid-sized businesses work with HALO and have made us the global leader of the branded merchandise industry.

Career Advancement: At HALO, we love promoting from within. Internal promotions have been the key to our exponential growth in the last few years. With so many industry leaders at HALO, you'll have the opportunity to accelerate your career by learning from their experience, insights, and skills and gain access to HALO's influential global network, leadership experiences, and diverse thinking.

Culture: We love working here and know that you will too. You can expect a positive culture of ingenuity, inclusion, and relentless determination. We push the limits of possibilities and imagination by staying curious, humble, and provocative in order to break through yesterday's limit. Diversity is the source of our creativity and we thrive when each of us contributes to an inclusive culture of respect, dignity, and equity mindset in everything we do. We keep our promise for excellence with an unrelenting commitment to achieving results and supporting one another to stay accountable, transparent, and dependable.

Recognition: You're going to succeed here, and you can count on us to celebrate your wins. Colleagues across the company will join in recognizing your big milestones and nominate you for awards. Over time, you'll earn so much recognition that you can convert into gift cards, trips, concerts, and merchandise at your favorite brands.

Stay well at HALO: At HALO, we have benefits that support all parts of your life and to find a work-life balance custom to you. We offer nationwide coverage for Medical, Dental, Vision, Life and Disability insurance, and additional Voluntary Benefits. Prepare your financial future with our 401K Retirement Savings Plan, Health Savings Accounts (HSA), and Flexible Spending Accounts (FSA).

HALO is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We insist on an environment of mutual respect where equal employment opportunities are available to all applicants without regard to race, color, religion, sex, pregnancy (including childbirth, lactation and related medical conditions), national origin, age, physical and mental disability, marital status, sexual orientation, gender identity, gender expression, genetic information (including characteristics and testing), military and veteran status, and any other characteristic protected by applicable law. Inclusion is a core value at HALO and we seek to recruit, develop and retain the most talented people.

HALO participates in E-Verify. Please see the following notices in English and Spanish for important information: E-Verify Participation and Right to Work. 

HALO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at hr@halo.com. Please do not use this as an alternative method for general inquiries or status on applications as you will not receive a response. Reasonable requests will be reviewed and responded to on a case-by-case basis.