Procurement Specialist

Job Title: Procurement Specialist

Job Summary: We are seeking an experienced and skilled Civil & Site Works Procurement Specialist to oversee and manage procurement processes related to large-scale infrastructure projects in sectors such as railways, roadways, bridges, excavations, steel structures, and other civil engineering domains. The successful candidate will be responsible for all aspects of sourcing, negotiating, and managing vendors and contracts, ensuring that project procurement goals align with both timeline and budget requirements. This role requires a candidate with extensive knowledge of civil engineering materials, services, and contractor requirements and a proven track record of effective contract negotiation, vendor selection, and vendor management in a dynamic, project-driven environment.

Key Responsibilities:

1. Vendor Sourcing & Selection

• Identify, evaluate, and prequalify vendors and contractors for civil and site works, with an emphasis on quality, reliability, and cost-effectiveness.
• Develop and maintain a network of reputable vendors for materials and services specific to large-scale civil engineering projects, such as railways, roadways, bridges, and excavation works.
• Conduct thorough market research and analysis to identify potential suppliers and keep abreast of industry trends and pricing.

1. Contract Negotiation & Management

• Lead contract negotiation efforts to establish mutually beneficial agreements with vendors, focusing on optimizing terms and conditions to meet project budgets and schedules.
• Draft, review, and finalize procurement contracts, ensuring compliance with company policies, industry standards, and regulatory requirements.
• Develop and manage risk mitigation strategies within contractual agreements, including contingencies for potential project challenges and supplier limitations.

1. Procurement Strategy & Execution

• Collaborate closely with project management and engineering teams to develop and implement procurement strategies that align with project timelines, technical specifications, and budget goals.
• Prepare comprehensive procurement plans and schedules, ensuring timely delivery of all civil and site works-related materials and services.
• Oversee the procurement lifecycle, from initial planning to final closeout, ensuring efficient use of resources and adherence to project milestones.

1. Vendor Relationship & Performance Management

• Build and maintain strong, productive relationships with suppliers and service providers to foster open communication, resolve issues proactively, and drive continuous improvement.
• Establish performance metrics and monitor vendor compliance with quality, safety, and delivery standards, addressing any performance issues promptly and effectively.
• Conduct regular vendor evaluations, audits, and performance reviews, and manage the requalification process as required for project needs.

1. Cost Management & Budget Oversight

• Work closely with project finance and management teams to monitor procurement costs and ensure alignment with approved budgets.
• Analyze cost variances, track project expenditure, and implement cost-saving measures without compromising on quality or timelines.
• Prepare regular financial and status reports on procurement activities, providing accurate forecasting and cost analysis for project stakeholders.

Qualifications & Skills:

• Bachelor’s degree in Civil Engineering, Construction Management, Supply Chain Management, or a related field. A Master’s degree or relevant certification (e.g., PMP, CPP) is advantageous.
• Minimum of 5-7 years of experience in procurement or contract management within civil engineering or construction industries, with a focus on large-scale infrastructure projects.
• In-depth knowledge of civil works procurement, including materials and service requirements for railways, roads, bridges, excavations, steel, and general building construction.
• Proven expertise in contract negotiation, vendor management, and supplier performance evaluation, with the ability to manage complex supplier relationships.
• Strong analytical, organizational, and communication skills, with attention to detail and the ability to work effectively in cross-functional teams.
• Proficiency in procurement software and tools, along with a solid understanding of regulatory requirements and best practices in civil and site works procurement.

Work Environment: This position may require occasional travel to vendor sites, project locations, and industry events to foster vendor relationships and assess service standards. The role is dynamic and demands a proactive, resourceful approach to addressing procurement challenges within tight timelines.