Specialist Procurement

JOB SUMMARY

This position is responsible for the support of all Procurement activities for transportation services - especially in the design and analysis of complex tender bids and rate offers.  The Specialist is a detail-oriented, results-driven individual who excels at interpersonal communication as much as they do at crunching numbers. They will distill complex data into information that is actionable and meaningful.

JOB RESPONSIBILITIES

1. Analysis, budgeting, costs

• Category budget preparation and submission in coordination with Corporate Controlling
• Financial analysis of costs, volumes, budgets, suppliers and individual cost elements
• Calculation and tracking of cost savings programs
• Utilizes data from company data warehouse and operative system for use in analytical reporting
• Submits monthly key productivity reports
• Continuous reporting of volume commitments, conditions, incentives, supplier performance, KPIs

2. Procurement / pricing

• Analyze tender bids and rate offers including detailed mathematical scenario calculations.
• Design and preparation of tender bids, RFI, RFQs, and pricing events
• Prepare and support negotiations and contracts for Region North America
• Support the Procurement team in daily activities including negotiations.

3. Process

• Ensure Compliance with global processes and procedures.
• Participate in the development of cost control procedures.
• Participation in HL working groups, business processes reviews and any areas requested by Senior Management and GSP.

4. Compliance and Vessel Partner Coordination

• Administrative assistance to procurement for all VSA, Industry and Compliance committees and working groups.

5. Tariff and Administration

• Provides ad-hoc Statistical support.
• Generates data and reports on key performance indicators and internal benchmark programs.
• Gathers data from company data warehouse and operative systems for use in analytical reporting.
• Provides Administrative Support to the procurement team.

6. Vendor Management

• Prepare Senior Management for Supplier visits with executive overviews.

JOB QUALIFICATIONS

•  Bachelor’s degree in accounting or related field and a minimum of 3 years of experience in the Maritime Industry or the equivalent combination of education and experience.
•  Possesses specialized knowledge of 3 or more years within all principles of the Operations function.
•  Understands most shipping terms; can use a dictionary to find terms not recognized. Is willing to clarify shipping terms unique to a location. Understands routings, schedules and general practices of various countries, carriers, ports, and terminals.
•  Exceptional Excel knowledge – Working with data, pivot tables, macros, data analysis tools, Advanced Functions & Formulas and Linked-Workbooks
•  Mathematical– Must be able to check and double-check all of the data, which back up their analysis and recommendations to management.
•  Financial acumen – Making informed purchasing decisions involves the implementation of financial skills such as accurately budgeting and forecasting.
• Advanced Power Point knowledge – Use of Think-Cell, waterfall, and cost bridge graphs
• SAP – working knowledge of SAP.
• Communication– Due to the importance of maintaining relationships with suppliers, needs to have excellent communication skills and be comfortable talking to all levels of management (internal or external).
• Ability to work independently -–Be able to prioritize tasks and work efficiently on their own
•  High level of organization –Protect their organizations from as much unnecessary expenditure as possible by

WORKING CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the incumbent is regularly required to sit, talk and hear.  The incumbent regularly uses hands and fingers in the course of daily job duties, including the use of a personal computer. The vision requirement includes close vision.  May incur mental stress due to time deadlines. May need to lift up to 15 pounds at times.