Human Resources Administrator (Oahu)

About Hawaii Foodservice Alliance (HFA)

As the largest local supplier of perishable foods and logistics to Hawaii’s grocers, retailers, and club chains, we are dedicated to developing and empowering tomorrow’s leaders. We invest in our team members and the communities we serve, fostering a culture of growth and innovation. With a commitment to food security and putting people first, we pride ourselves on being more than just a food distributor—join us and be part of a purpose-driven team making a meaningful impact.

Why We Care: https://www.hfahawaii.com/community/

Why This Role Matters

The Human Resources Administrator is instrumental in aligning HR processes with organizational goals, enabling Business Partners to focus on strategic priorities while ensuring employee engagement, compliance, and workplace efficiencies. This role involves support Business Partners across multiple HR functions and ensuring smooth execution of daily HR operations.

Key Responsibilities

Employee Records Management:

• Maintain accurate and up-to-date employee records including driver files.
• Process and update information related to employment, promotions, and terminations within HRIS system.
• Ensure compliance with data protection and confidentiality policies.

Leave and Benefits Administration:

• Assist in tracking all employee leaves.
• Administer employee benefits, including health insurance and retirement plans.
• Assist with employee queries regarding payroll and benefits.

Worker’s Compensation Coordination

• Coordinate with Safety Team regarding all worker’s compensation cases.

Talent Acquisition Administration:

• Support Business Partners by timely onboarding new hires.
• Manage new hire process once position is accepted by new hire until their first day including communication with managers.

Policy Implementation and Compliance:

• Communicate and enforce company policies and procedures.
• Ensure compliance with labor laws and industry regulations.
• Administer and track drug testing process including quarterly random drug testing.
• Prepare and submit compliance reports as required.

General Administrative Tasks:

• Organize and maintain HR department files and documentation.
• Support HR projects and initiatives.
• Prepare HR reports, memos, and correspondence.
• Other duties as needed.

What We’re Looking For

• Education: Bachelor’s degree in Human Resources, Business Administration, or related field (preferred).
• Experience: 2-3 years of HR or administrative experience.
• Technical Skills: Proficiency in HRIS systems and Microsoft Office Suite.
• Interpersonal Skills: Strong communication, conflict resolution, and organizational skills.
• Detail-Oriented: Ability to manage multiple tasks and ensure accuracy in documentation.
• Ability to maintain confidentiality and handle sensitive information.
• Adaptability and a proactive approach to problem-solving.

The Impact of This Role

• Play a crucial role in creating a culture of caring for others, fostering personal and professional growth, and creating impactful change within our organization.
• Support the recruitment and retention of top talent.
• Contribute to the development and well-being of our employees through effective HR practices.

Apply Today

• Ready to take your HR career to the next level?
• Want to make an impact on our communities that our families have called home?
• Join us and be part of a team dedicated to fostering a positive and dynamic workplace focused on keeping Hawaii fed!

About Us

• Starting Pay: $65,000/year. Relevant experience will be highly considered in actual wage.
• Free Healthcare
• 401(k) Plan with % matching
• Paid every Friday
• Paid Time Off
• Flexible Spending Account
• Employee Assistance Program
• Employee Discounts (e.g., Gym membership, Pet Insurance, Legal Assistance plan)

Applicants must currently reside on Oahu, Hawaii to be considered for this role.

We request all applicants to submit a tailored cover letter outlining their relevant experience, skills, and interest in the position.

HFA is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age citizenship, marital status, disability, gender identity or Veteran status.

Job Type: Full-time

Pay: From $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday
• Weekends as needed

Work Location: In person

Salary : $65,000