What are the responsibilities and job description for the Assistant Director, International Admissions position at Hawaii Pacific University?
Hawai‘i Pacific University is designated as an Alaskan Native and Native Hawaiian (ANNH) Serving Institution by the US Department of Education. As such, we strive for accurate displays of the Hawaiian language in all our institutional materials. This includes the appropriate use of diacritical marks such as the ‘okina and kahako. Unfortunately, at times external vendors and other third-party technology integrations do not support the use of these characters. Mahalo for your understanding.
Description
Job Summary:
Manage recruitment process from inquiry to enrollment for prospective students from an assigned geographic international territory to achieve or exceed established recruitment goals. This position reviews admissions files for assigned territory, maintains relationships with community partners, organizes enrollment related events, and participates in the day-to-day operation of the admissions office, as well as the development and implementation of a student recruitment strategy. Handles all phases of student recruitment through extensive interaction with prospective students, parents, high school counselors, alumni and other referral sources. Must prepare and give detailed presentations to large audiences on the mission of the university, its academic programs, co-curricular and extra- curricular activities, and living conditions in the local community. Oversees and/or assists with admission initiatives and events.
Qualifications:
Minimum Qualifications:
- Bachelor’s Degree
- Two years of work experience in student recruitment, university admissions, public relations, or related experience
- Basic computer proficiency, including Microsoft Office - Word, Excel, PowerPoint, Outlook
- Able to travel as necessary that may frequently require being away from home for extended periods ranging from several days to two weeks at a time
- Experience working with teams, and professional presentation and public speaking skills
- Excellent verbal and written communication skills
Desired Qualifications:
- Master’s degree
- Experience in recruitment, event planning, marketing, web and social media
- Experience in Ellucian Banner and/or CRM/Target X
- Experience supervising students and/or office workers
- Excellent verbal and written communication skills
Other Qualifications:
- Candidates must be legally authorized to work in the United States. Visa sponsorship and relocation allowance is not available for this position.
- Report to work obligations to support the department and may require work during HPU’s winter break, if necessary.
- Must meet training and background check qualifications and comply with the Protection of Minors policy.
- Upon hire, candidate must have reliable personal transportation to facilitate travel between to all HPU worksites and other locations as required by the position. This includes a valid driver’s license and a personal vehicle that is legally registered and insured.
- Able to work all shifts and extended hours.
- Successful candidate will be able to work in an environment that utilize excellent time and stress management skills.
Key Responsibilities/Essential Job Functions:
- Recruitment (50%)
- Develop and implement recruitment strategies, marketing and projects for assigned territory market.
- Plan, organize and supervise various admission related events.
- Manage and coordinate internal/external communication and recruitment events such as receptions, presentations, webinars, webcasts, fairs, chats, newsletters, and representation at on- and off-campus events.
- In collaboration with others in Enrollment Management, develop and monitor content and messaging for the admissions social media campaign; including but not limited to Facebook, Twitter, Instagram, YouTube and other interactive media.
- Plan, develop and maintain contact and good working relationships with prospective students, parents, and other relevant organizations, such as high schools, junior/community colleges, community organizations, with on-site visits, personal contacts, correspondence, social media, etc.
- Travel as required to represent HPU and recruit prospective students at high schools, college fairs, receptions, information sessions, and community events.
- As part of the University’s marketing campaign, conducts and supervises university campus tours for prospective students, families and VIP’s.
- Identify new opportunities to reach the target market for assigned territory.
- Admissions Process (40%)
- Determine eligibility for acceptance into the University based on information provided in each students file.
- Counsel prospective students and families about admission, financial aid, scholarships, registration, academic programs and student life at the University.
- Responsible for interpreting financial aid offers to provide prospective students with accurate information and counseling concerning financial need.
- Manage the collection and processing of application files for assigned territory.
- Develop and implement timely and efficient written and electronic correspondence with applicant pool.
- Maintain expectations of phoning, email, and social media campaigns to prospective students and parents.
5. Performs other related duties as assigned (10%)
- Develop and recommend the formulation of departmental goals and objectives to ensure teamwork, productivity and professional growth and development in the department.
- Responsible for preparing, maintaining and updating assigned sections of the Admission Office manual in keeping with the mission of the University.
- Actively participates as an effective member of team by completing assigned duties, accepting additional assignments or reassignments.
- Assists with seasonal peaks.
- Performs other duties as assigned
This description is not designed to list all activities, duties or responsibilities which may be required for this job. Other duties, responsibilities and activities may be assigned at any time.
Agency
Hawaii Pacific University
Address
Waterfront Plaza
500 Ala Moana Blvd Ste 4-545
Honolulu, Hawaii, 96813
Phone
808-544-0243
Website
http://www.hpu.edu/jobs
We seek talented and energetic people who thrive on challenge and innovation in supporting the mission and values of our university. HPU offers competitive compensation and a comprehensive benefits package.
